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13 Blog

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Eng Lead Blog Featured Img V2

Engineering managers don&rsquo;t just manage code&mdash;they manage chaos.
Shifting priorities mid-sprint. Critical bugs across teams. Stakeholders needing delivery answers now. In the middle of it all, you&rsquo;re trying to keep the team focused, the backlog healthy, and the release on track.
Atono is designed to support that balancing act. It gives engineering leads the visibility to see what's happening, the control to adjust course, and the peace of mind that nothing critical is slipping through the cracks. It doesn&rsquo;t replace your team&rsquo;s process&mdash;it strengthens it.

The <a href="https://docs.atono.io/docs/backlog" target="_blank" rel="noopener">team backlog</a> is where managers stay on top of a team&rsquo;s day-to-day work. Use it to review upcoming stories, prioritize testing tasks, track bugs, and prepare for story sizing and review.
Filters make it easy to focus on what matters&mdash;by item type, assignee, product theme, timebox, or when something was created or last updated. Whether you're reviewing what&rsquo;s ready to size, checking on recent updates, or reviewing a sprint, the filters help you get there quickly.
<img src="https://atono-test.directus.app/assets/2df2d054-9710-4d20-a4bc-1205aa2453b0.jpg?width=2952&amp;height=1484" alt="Team Backlog">
It&rsquo;s also a helpful space for syncing with product and design&mdash;walking through stories, aligning on scope, and making sure everyone&rsquo;s clear on priorities. Engineering managers also use the backlog to coordinate test planning with QA&mdash;helping surface what&rsquo;s coming next and align on priorities before release.
Every team has its own backlog in Atono, so the view stays focused and relevant&mdash;no cross-team clutter. The result is a clean, purposeful workflow that keeps the team moving forward.

In the middle of a review or planning session, it&rsquo;s common to need clarity on what exactly is being built. Atono&rsquo;s <a href="https://docs.atono.io/docs/stories" target="_blank" rel="noopener">stories</a> give you just that. Each story includes a structured user story, acceptance criteria, comments, and links to related items&mdash;all in one place.
If something isn&rsquo;t clear, you can link directly to a specific AC to ask a question or request a change. Comments keep those conversations anchored to the story, so you don&rsquo;t lose context across tools.
Managers also use linked items to check dependencies, see related bugs, and track defects they&rsquo;ve uncovered through testing. And when it&rsquo;s time for review, the story view makes it easy to validate what was delivered against what was expected.
<img src="https://atono-test.directus.app/assets/4a305e9b-9a7e-443a-9764-fef8d3c89a77.jpg?width=2532&amp;height=1382" alt="a story with comments, linked items, copying an AC link">

While the team backlog keeps your focus on day-to-day execution, the <a href="https://docs.atono.io/docs/everything" target="_blank" rel="noopener">Everything page </a>helps you go broader&mdash;and deeper. It brings together stories and bugs across your organization, including the ones your team owns, so you can see how work fits into the bigger picture or investigate details that aren&rsquo;t visible in the backlog.
Unlike the backlog, which is scoped to a single team, the Everything page offers advanced filters across item types, statuses, themes, timeboxes, and more. Managers use it to check the status of cross-team deliverables, prepare for reviews, or share recently closed work with QA to support regression test planning.
It&rsquo;s also a fast way to find specific issues, check for duplicates, or validate whether a bug has already been filed&mdash;without hopping through multiple tools. You can save filtered views to quickly return to high-priority sets of work without resetting filters every time.
<img src="https://atono-test.directus.app/assets/122f9e6b-566c-447f-9552-a7f034674ee2.jpg?width=2892&amp;height=1476" alt="Everything page with Save as new view option">

The <a href="https://docs.atono.io/docs/bug-triage" target="_blank" rel="noopener">Bug triage page</a> gives engineering managers a focused space to review and act on reported issues&mdash;without distracting from day-to-day delivery. You can assess severity, reject low-quality reports, or ask for more information before anything reaches your team&rsquo;s backlog.
Each bug includes key context: whether it&rsquo;s linked to a story, a risk rating based on impact and probability, and any follow-up comments. You can link to acceptance criteria, start a conversation to clarify the issue, or route it to the right team when you're ready. Once prioritized, you can add bugs directly to a team&rsquo;s backlog.
The triage page surfaces reported bugs across your organization, so you can catch issues early&mdash;even if they haven&rsquo;t been assigned yet. By separating triage from the main backlog, Atono helps you reduce noise, improve prioritization, and ensure that only well-understood, actionable bugs make it to the team. That means fewer distractions, higher-quality bug reports, and cleaner handoffs to engineering.
<img src="https://atono-test.directus.app/assets/9397a255-73f3-4d3b-bbe7-768690dc167e.jpg?width=2892&amp;height=1480" alt="Bug Triage">

Atono <a href="https://docs.atono.io/docs/feature-flags">feature flags</a> support coordinated rollouts across dev, test, and production. Feature flags can be added to one or more stories, giving everyone clear visibility into what functionality is controlled by a flag&mdash;and what&rsquo;s live in which environments.
Flags give engineering managers more control over how and when features are released. You can test in isolation, control rollout by environment, and release incrementally&mdash;without relying on long-lived branches or risky deployments. It&rsquo;s especially helpful for testing and validation workflows that need flexibility without overhead.
To support ongoing maintenance, Atono tracks when each flag was last evaluated in your codebase. That makes it easier to spot flags that are still actively used versus those that can be safely cleaned up.
Because flags are visible in the story, product, QA, and engineering stay aligned on what&rsquo;s being tested, released, or held for later&mdash;reducing surprises and smoothing handoffs across teams.
<img src="https://atono-test.directus.app/assets/2d8d21be-895a-42d8-be64-1886b8477970.jpg?width=2894&amp;height=1458" alt="Feature Flags">

Atono automatically tracks how long work spends in each step of your team&rsquo;s workflow, giving you a detailed, step-specific view of your cycle time. The <a href="https://docs.atono.io/docs/cycle-time#cycle-time-report">Cycle time report</a> breaks this down by workflow step and story size (if used), so you can pinpoint exactly where work tends to slow down, evaluate whether changes to your process are making a difference, and explain delivery patterns when questions arise.
<img src="https://atono-test.directus.app/assets/c1431cca-ca5a-4fdf-b037-e4b11e954930.jpg?width=2434&amp;height=1202" alt="Cycle Time Report">
Paired with story sizing, cycle time data helps managers validate estimates and understand team velocity. When stories or bugs take longer than expected in a particular step, Atono flags them with a red <a href="https://docs.atono.io/docs/staleness-indicator">staleness indicator</a>&mdash;based on your team&rsquo;s own historical data, not arbitrary thresholds. You can exclude known outliers to keep your data clean and insights accurate.
Atono also shows <a href="https://docs.atono.io/docs/estimated-completion-dates">estimated completion dates</a> when enough history is available, giving you an informed view of what&rsquo;s likely to ship and when.
If you want to keep these insights front and center, you can create saved views that highlight high-risk or aging work&mdash;like bugs stuck in triage or stories waiting on review. It&rsquo;s a simple way to spot blockers before they become delays.
<img src="https://atono-test.directus.app/assets/2b9d8be0-57f2-459b-9b7c-ffa2f7158cbd.jpg?width=2852&amp;height=1476" alt="Saved View Widgets">

Atono&rsquo;s <a href="https://docs.atono.io/docs/timelines">timelines</a> help engineering managers communicate what&rsquo;s planned, what&rsquo;s been delivered, and when upcoming work is expected to land. You can group stories and bugs into timeboxes and arrange them visually for different audiences&mdash;no spreadsheets required.
<img src="https://atono-test.directus.app/assets/978e49fc-4ad2-4bfe-9055-8ee0dfcabc6c.jpg?width=2458&amp;height=1378" alt="Timeline">
Timelines stay up to date as your plans evolve. You can resize timeboxes as needed or keep dates fixed and adjust scope within them&mdash;Atono supports both approaches, so you can plan the way that works best for your team.
To make sure those timelines are realistic&mdash;not just optimistic&mdash;you can use cycle time trends and estimated completion dates to validate what&rsquo;s feasible. These data points are based on your team&rsquo;s actual delivery history, not wishful thinking.
As work progresses, the stories and bugs in each timebox reflect their current state&mdash;whether they&rsquo;ve been completed, delayed, or changed in scope. That gives you a clear view of how delivery is tracking without needing to manually update a roadmap.

Atono gives engineering managers the tools to lead with less stress and more certainty. Whether you're juggling shifting priorities, cross-team dependencies, or last-minute delivery questions, Atono keeps you anchored in the details that matter.
It brings clarity to the messy, fast-moving reality of software development&mdash;so you can lead with confidence, not chaos.
With one system designed for the way modern teams actually work, you can focus less on wrangling tools and more on keeping your team effective.

Atono Ux Blog Image

At Atono, our designers are embedded in cross-functional teams, working closely with product managers and engineers to shape what gets built. Atono&mdash;the product&mdash;is designed to support that kind of collaboration from start to finish.
This article highlights how our designers use Atono to stay aligned throughout the development cycle: shaping stories during refinement, tracking upcoming work, staying involved through build and rollout, and reviewing outcomes. While every team works a little differently, these examples reflect how Atono is designed to support cross-functional collaboration&mdash;whether your design process is fully embedded or runs alongside.
Atono brings it all together. It helps designers stay tightly connected to product managers and engineers, so design stays relevant, accurate, and impactful at every stage of the development cycle.

Atono&rsquo;s <a href="https://docs.atono.io/docs/story-refinement#/">Story refinement</a> product backlog gives designers a seat at the table before anything is sized or scheduled. In the &lsquo;Refinement&rsquo; workflow step, designers collaborate with PMs and the team to clarify user stories, define acceptance criteria, flag edge cases, and add mockups or behavior notes. Once a story is ready for sizing, it&rsquo;s moved to &lsquo;Ready for assignment&rsquo;&mdash;clear signal that design is complete and context is in place.
<img src="https://atono-test.directus.app/assets/5c5fe0d5-a15e-43bf-b578-7bdbaf995dd5.jpg?width=1060&amp;height=714" alt="Story Refinement">

Custom <a href="https://docs.atono.io/docs/home#/manage-widgets">widgets on the Home screen</a> help designers stay focused without digging through backlogs. For example:
<ul>
<li dir="ltr" aria-level="1">
A widget for &lsquo;Stories in Refinement&rsquo; highlights upcoming stories that need design input.
</li>
<li dir="ltr" aria-level="1">
&lsquo;Assigned to me&rsquo;&rdquo; shows active stories and bugs you&rsquo;re involved in.
</li>
<li dir="ltr" aria-level="1">
A custom widget filtered by development teams can surface when design is needed urgently for in-progress work.
</li>
</ul>
<img src="https://atono-test.directus.app/assets/e674d5c4-04da-41cd-aa6f-1212b7458bbe.jpg?width=1364&amp;height=860" alt="Dashboard">

<a href="https://docs.atono.io/docs/product-themes#/">Product themes</a> help designers see how a story fits into the broader product and where design assets should live. When reviewing a new story, themes make it easier to decide where to place related mocks or flows&mdash;such as organizing work within the right page or section in Figma&mdash;so it&rsquo;s easier to revisit later. They also help frame conversations with PMs and devs by clearly tying work to a specific part of the product.

<a href="https://docs.atono.io/docs/timelines#/">Timelines</a> show which stories are planned for upcoming sprints, grouped by timebox. Designers use these views to plan ahead&mdash;making sure design is complete before development begins. It also helps identify when multiple features might need coordinated design or content work.
<img src="https://atono-test.directus.app/assets/47ccfc1b-d1a5-4907-8c89-24fc752630dd.jpg?width=2458&amp;height=1378" alt="Timeline (1)">

In Atono, <a href="https://docs.atono.io/docs/stories#/">stories</a> are the central place where work is shaped, shared, and built. Designers link Figma files directly in the story, so everyone has access to the latest version. The story becomes the shared reference point for everyone involved&mdash;linking to the latest mocks, capturing key conversations, and tracking changes throughout implementation.
If deeper collaboration is needed, you can <a href="https://docs.atono.io/docs/stories#add-a-story-slack-channel">create a Slack channel from the story</a> and bring the right people into the discussion&mdash;without losing context.
<img src="https://atono-test.directus.app/assets/ab909255-2112-4d5a-8649-2da2d871964e.jpg?width=1022&amp;height=782" alt="Story (1)">

Once a feature is built, designers can use <a href="https://docs.atono.io/docs/feature-flags#/">feature flags in the story</a> to enable it in a sandbox environment and test behavior directly. This helps ensure the implementation aligns with the intended experience before a broader rollout. Feedback can be shared in the associated Slack thread or story comments.
<img src="https://atono-test.directus.app/assets/207f55ea-97e2-411a-bdb5-54a152e10edd.jpg?width=794&amp;height=533" alt="Feature Flag">

When bugs are reported, <a href="https://docs.atono.io/docs/bug-triage#/">Bug triage</a> helps designers assess UX issues, provide clarity on behavior, and weigh in on priority. Stories and bugs can be linked to preserve context and ensure nothing gets missed when issues are addressed.
<img src="https://atono-test.directus.app/assets/4a2b0090-b8b0-4bf5-b2b2-376752d2d3ed.jpg?width=1196&amp;height=778" alt="Bug Triage (1)">

Atono&rsquo;s <a href="https://docs.atono.io/docs/saved-and-shared-views#/">search and filtering tools</a> help designers locate what they need quickly&mdash;whether that&rsquo;s a past story, an item in a specific workflow step, or all stories related to a product theme. Combined with sorting and saved filters, it&rsquo;s easy to stay organized and pick up where you left off.
<img src="https://atono-test.directus.app/assets/329b6d71-d1ac-4af3-a412-384a5c94f3aa.jpg?width=1016&amp;height=305" alt="Everything (1)">

These examples reflect how our designers use Atono as part of a cross-functional team, but they aren&rsquo;t rules. Atono gives you the flexibility and structure to support how your team works&mdash;whether that means being involved from the start, checking in during QA, or validating work post-release.
It&rsquo;s not about following a rigid process. It&rsquo;s about giving designers the visibility and connection they need to stay aligned with PMs and devs&mdash;and deliver great experiences with confidence.
Curious how Atono could support your team&rsquo;s design process? Start a free trial to explore the platform and see how it fits the way you work.

Atono Blog Dev

Real feedback from our team on what actually makes a difference.
We recently shared how switching to Atono <a href="https://open.substack.com/pub/atono/p/how-we-doubled-our-engineering-velocity?r=3okggi&amp;utm_campaign=post&amp;utm_medium=web&amp;showWelcomeOnShare=false" target="_blank" rel="noopener noreferrer">doubled our engineering velocity</a>. That post focused on team-level changes &mdash; clearer ownership, better refinement, and smaller, more consistent stories.
But just as important is what changed day to day.
The improvements didn&rsquo;t come from working longer hours or adding more process. They came from reducing friction &mdash; creating an environment where people can focus longer, switch tasks more fluidly, and recover context quickly when interruptions happen.
Each change on its own is small. But together, they create an environment that helps developers stay in flow.

Most tools flood teams with notifications across email, in-app inboxes, and chat. Over time, that noise makes it harder to tell what actually matters.
Atono takes a quieter approach. There&rsquo;s <a href="https://atono.substack.com/p/why-were-not-implementing-another" target="_blank" rel="noopener noreferrer">no built-in inbox </a>and no constant stream of nudges. Updates only surface when they&rsquo;re genuinely useful, and they show up in channels teams already rely on.
For us, that&rsquo;s Slack. We&rsquo;ll get a message when something meaningful changes &mdash; like a feature flag being enabled in a specific environment or a Slack channel being connected to a story. These are updates that help teams stay aligned without pulling people out of flow.
And if something stalls, Atono doesn&rsquo;t escalate loudly. It simply marks stories and bugs as stale, making it easier for someone to follow up when it actually matters.
Fewer interruptions. More trust in your tools.
<img src="https://atono-test.directus.app/assets/4d2e07f8-e79b-4e5d-b19d-877f471079dd.jpg?width=2410&amp;height=1144" alt="Staleness Indicator">

Staying in flow is easier when the work you&rsquo;re responsible for &mdash; and the work you care about &mdash; is easy to find.
Atono&rsquo;s Home page starts with a simple default view that shows the stories and bugs you&rsquo;re accountable for right now. You can also follow work that matters to you, even if you&rsquo;re not the owner &mdash; so important stories stay visible without manual check-ins or status pings.
From there, it&rsquo;s easy to click into more detail or move into the Everything view to scan broader context. Saved views make this flexible. Teams can create views for things like bugs ready to start, recently updated stories, or work that&rsquo;s taking longer than expected. Those views can also be turned into widgets, so the Home page reflects what matters most to each person or team.
For those who prefer working directly in the backlog, filters and layout options make it easy to narrow focus without losing visibility into the bigger picture.
The goal isn&rsquo;t to prescribe how people work &mdash; it&rsquo;s to keep relevant work close, visible, and easy to access.
<img src="https://atono-test.directus.app/assets/8b8a83b9-351a-4091-a88c-d8025cf2d277.jpg?width=2386&amp;height=1692" alt="Dashboard Widgets">

Nothing breaks flow faster than hunting for context.
When implementation is underway, switching between tools just to find a flag name, a Slack conversation, or a related bug adds friction that compounds quickly.
In Atono, that context lives with the story. Bugs are linked directly, Slack channels are attached, and feature flag configurations are visible by environment. It&rsquo;s easy to copy a flag name, toggle it for testing, or jump into the right conversation without losing momentum.
Acceptance criteria live alongside the story too, with direct links that make it easy to reference or share specific requirements during implementation or review.
By pulling this context into one place, Atono helps teams focus on building rather than stitching information together.
<img src="https://atono-test.directus.app/assets/ad217df6-d90e-41c3-91ac-d2f8e8262d7b.jpg?width=2422&amp;height=1476" alt="Story Context">

Flow doesn&rsquo;t always mean staying on one task for hours. Often, it means being able to shift between related work without losing your place.
Atono makes those transitions lighter. Filters and saved views help surface what you need quickly. Drafts stay open if you step away and come back later. Navigation is fast, and views don&rsquo;t reset every time you move around.
That makes it easier to review something you touched earlier, check on a related bug, or start shaping a new story &mdash; without having to reload context each time.
It&rsquo;s not about eliminating interruptions. It&rsquo;s about making recovery easier.
<img src="https://atono-test.directus.app/assets/b5dc2012-2143-445a-8022-6b75e919d83f.jpg?width=3020&amp;height=1470" alt="Draft View">

You shouldn&rsquo;t need perfect recall to find your work.
Atono&rsquo;s search supports partial matches, recent activity, and even small typos, making it easier to surface the right story or bug. Results show where a match appears &mdash; in the title, description, acceptance criteria, or comments &mdash; so you can quickly scan for what&rsquo;s relevant.
When you&rsquo;re not sure what you&rsquo;re looking for, AskCapy helps bridge the gap. You can ask questions in plain language &mdash; like &ldquo;what changed in checkout last sprint?&rdquo; or &ldquo;which bugs are still open for enterprise customers?&rdquo; &mdash; and get answers grounded in your actual stories and bugs.
Filters layer on top of that, letting teams narrow by assignee, workflow step, team, and more. Useful combinations can be saved and reused from the Everything view.
Less time hunting. More time working with momentum.
<img src="https://atono-test.directus.app/assets/7c46745b-f3ae-4dc1-9d49-e7a28932581e.jpg?width=2268&amp;height=1348" alt="Search">

Atono didn&rsquo;t increase velocity by asking developers to move faster. It helped by shaping an environment that supports focus, preserves context, and reduces unnecessary friction.
For teams that care about modern tooling and developer experience, these details add up. Staying in flow isn&rsquo;t about heroics &mdash; it&rsquo;s about removing small obstacles that quietly drain attention and energy. This is what that looks like in practice.
If you&rsquo;re curious how this kind of setup plays out on a real team, we&rsquo;re always happy to walk through how our developers use Atono day to day.

Shared context from first decision to feature usage

Atono Blog Qa Featured Img

Some of the most valuable QA work happens before anything breaks.
QA teams aren&rsquo;t just testing finished features&mdash;they&rsquo;re responsible for making sure what ships actually works. That means catching issues as early as possible&mdash;whether during testing, review, or staging before release. To do that well, QA needs visibility into what&rsquo;s being built, when it&rsquo;s shipping, and where things might go wrong. That&rsquo;s where Atono comes in.
Unlike traditional backlog tools, Atono is built for cross-functional work&mdash;making it easier for QA to stay aligned with product and engineering, coordinate on fixes, and focus testing where it counts most.
Here are five ways QA teams can use Atono to stay ahead of issues and make testing more impactful.

Atono gives QA teams a dedicated bug triage workflow&mdash;so you can handle incoming issues without cluttering the main backlog.
New bugs land in a focused <a href="https://docs.atono.io/docs/bug-triage#/">triage view</a> where QA can quickly review, reject, or request more information. You can assign bugs directly to a team, apply risk ratings based on probability and impact, and track progress with minimal back-and-forth. By requesting more info or rejecting duplicates early in triage, QA can reduce noise and prevent unnecessary churn for engineering.
<img src="https://atono-test.directus.app/assets/93293e83-a16c-453d-9022-3356503f64a4.gif?width=1178&amp;height=756" alt="Bug Triage">
For issues that need extra coordination, you can link bugs to the stories they relate to, helping everyone trace where regressions came from and what needs retesting. You can also group related issues and use comments to clarify expectations or confirm fixes.
It helps QA move from bug discovery to resolution with less back-and-forth and keeps issues from building up over time.

When QA knows what&rsquo;s coming, it&rsquo;s easier to prioritize tests and catch gaps before code hits production.
The <a href="https://docs.atono.io/docs/backlog#/">team backlog</a> is the main way QA tracks what's in flight. It shows the full workflow&mdash;including what's in development, under review, or waiting in To do. As product and engineering teams reorder items in To do, QA sees those changes in real time and can focus testing efforts where they're most needed.
<img src="https://atono-test.directus.app/assets/32f842e8-d909-426b-8371-6e0f0f3603be.jpg?width=2542&amp;height=1678" alt="Team Board">
QA teams typically focus on queue order and current status to decide what to test and when&mdash;that visibility helps anticipate when to get involved without needing separate updates. For longer-range planning, <a href="https://docs.atono.io/docs/timelines#/">Timelines</a> offer a broader perspective across teams, themes, or timeboxes. QA can use them to understand what&rsquo;s coming in upcoming releases and coordinate testing around those delivery windows.
<img src="https://atono-test.directus.app/assets/18e1eedb-c655-47e3-9a22-15951e5ff3b8.jpg?width=2458&amp;height=1378" alt="Timeline (2)">
And with <a href="https://docs.atono.io/docs/saved-and-shared-views#/">filters and saved views</a>, QA can quickly surface the stories and bugs that need attention&mdash;like items ready for test or bugs affecting mobile&mdash;without recreating filters every time. Saved views are also helpful for QA managers to track cross-team deliverables and understand what their team is working on, especially when team boards don't show the full picture.
And for a quick snapshot without even opening a saved view, Atono&rsquo;s <a href="https://docs.atono.io/docs/home#manage-widgets">Home page widgets</a> let QA see at a glance what&rsquo;s scheduled for delivery or what bugs need attention&mdash;no digging required. Just pin the filters you care about most, and you&rsquo;ll always have a live overview ready when you log in.
<img src="https://atono-test.directus.app/assets/8a188593-1d74-4438-9939-dd992deb29aa.jpg?width=2558&amp;height=1696" alt="Home Widgets">

QA often needs to confirm whether features are safely turned on (or off) in staging or production. Atono&rsquo;s <a href="https://docs.atono.io/docs/feature-flags-list#/">feature flags view</a> shows each flag&rsquo;s &lsquo;last evaluation date&rsquo; or if it has never been evaluated&mdash;helping QA identify inactive or unused flags at a glance. This can also help QA confirm that a flag is safe to delete after a developer removes references in the code&mdash;if the flag hasn&rsquo;t been evaluated recently, it&rsquo;s a strong indicator it&rsquo;s no longer in use.
<img src="https://atono-test.directus.app/assets/ea151f57-fdee-4a20-8cc1-e7d44d19b730.jpg?width=2114&amp;height=1252" alt="Feature Flags (1)">
To see how a flag is configured across environments (such as which are set to ON, OFF, or Mixed), you can <a href="https://docs.atono.io/docs/flag-configuration#/">drill into a specific flag</a> for more detail. This helps QA confirm what&rsquo;s live in staging or production and avoid surprises during validation.
In the story view, you&rsquo;ll also see whether the story is tied to an unflipped flag, or whether a flag has never been evaluated&mdash;useful signals for identifying incomplete features. QA often uses this visibility to isolate test environments&mdash;enabling a flag only in their own workspace to validate a feature without affecting other QA or development work. This is also helpful for enabling features early in automation workspaces ahead of production rollout to catch any unexpected issues.
Instead of relying on engineers or bouncing between tools, QA can self-serve this visibility to plan validations, support rollouts, and keep environments clean and controlled.

Atono makes it easy to connect bugs to the stories they came from&mdash;or the ones they might affect.
QA can <a href="https://docs.atono.io/docs/linked-items#/">link bugs and stories</a> to track what needs retesting, spot related issues, and surface patterns. Atono&rsquo;s linked items show the real-time status and owner of each related story or bug&mdash;right in the side panel&mdash;so there&rsquo;s no digging through tabs or filters. That means QA can immediately see if a related story is still in progress, who&rsquo;s working on it, or whether it&rsquo;s safe to close a bug. And because links are two-way and easy to set up, QA can track regressions and retests without losing context.
<img src="https://atono-test.directus.app/assets/c0826238-f843-4960-b7b4-41e7a3c2f834.jpg?width=489&amp;height=405" alt="Linked Items">
This visibility is also valuable for QA leads and developers reviewing stories&mdash;linked bugs display their risk ratings, helping teams prioritize fixes or determine whether a story is safe to ship. For example, a story with only low-risk bugs remaining might be ready for review, while higher-risk issues can be flagged for immediate attention.
This is especially useful for catching bugs that resurface in similar areas of the product or identifying stories that consistently introduce regressions. For example, if a bug reappears in a feature from last quarter, QA can instantly trace it back to the original story and check what changed&mdash;without hunting across systems.

Atono is built to bring QA, product, and engineering together. You&rsquo;re not working in a silo or chasing down context in Slack&mdash;in fact, Atono lets you <a href="https://docs.atono.io/docs/slack#/">link relevant Slack channels</a> directly to each story.
And while Atono isn&rsquo;t a test case management tool, it gives QA a shared space to stay tightly aligned with the broader delivery workflow.
Every story and bug includes full context&mdash;user stories, ACs, comments, design links, and Slack channel links&mdash;so you can ask questions, clarify test cases, and raise concerns all in one place.
<img src="https://atono-test.directus.app/assets/8e3edbca-ef4c-48e5-85d6-0a295c3816d8.jpg?width=2144&amp;height=1684" alt="Story (2)">
And because Atono supports real workflows (not just tickets), QA can engage when it matters most&mdash;during prioritization, sizing, and delivery. With everything tied together&mdash;comments, related items, Slack conversations, and more&mdash;it&rsquo;s easy to stay in the loop and contribute meaningfully throughout the development process.

Whether your QA team is validating stories in staging, testing flag-dependent features, or triaging bugs after release, Atono gives you the visibility and structure to test smarter and act sooner.
If you're curious how Atono could support your QA workflow, try it for free or schedule a quick demo&mdash;we&rsquo;d love to show you around.

Atono Blog Featured Img Pm

Product managers do more than prioritize and communicate. They shape what gets built. But most tools are built for tracking progress&mdash;not doing product work.
Atono is different. It gives you one place to define stories, clarify scope, prioritize bugs, and plan releases&mdash;so you&rsquo;re not jumping between tools or cleaning up after handoffs.
Here are seven ways Atono helps product managers build better products.

Atono gives you a dedicated <a href="https://docs.atono.io/docs/story-refinement#/">Story refinement</a> space for shaping work before it&rsquo;s assigned. You can capture rough ideas, collaborate with design or engineering, and polish the story until it&rsquo;s ready to move forward.
Only stories that are clear and scoped get assigned to a team. That means the team backlog stays focused, and sprint planning becomes about prioritizing&mdash;not cleaning up vague tickets.
Learn how Story refinement helps you stay out of backlog chaos in<a href="https://atono.substack.com/p/how-product-managers-can-avoid-becoming"> How product managers can avoid becoming backlog managers</a>.
<img src="https://atono-test.directus.app/assets/3def1982-061a-40e5-8907-ff49fd6bf852.jpg?width=2214&amp;height=1400" alt="Story Refinement PM Article">

Each <a href="https://docs.atono.io/docs/stories#/">story</a> in Atono includes a built-in template based on best practices. It starts with a user story statement&mdash;the user, goal, and rationale&mdash;so the story is focused, actionable, and user-centered from the start.
What sets Atono apart is how it handles acceptance criteria. They&rsquo;re not just text fields&mdash;they&rsquo;re first-class objects you can interact with. You can link directly to a specific AC, and those links stay intact even if criteria are added, removed, or reordered. Comments and attachments stay with the AC itself, making it easy to discuss requirements, clarify intent, or share files like mockups and test cases&mdash;without losing context or breaking references.
Together, structured stories with referenceable, commentable ACs give your team a clear, stable definition of done&mdash;so product, design, QA, and engineering stay on the same page from planning to release. And because Atono treats ACs as first-class objects, they&rsquo;re built not just for clarity today&mdash;but to unlock even more powerful ways to track, collaborate, and refine how work gets delivered.
Still wondering whether stories are outdated? Here&rsquo;s our take: <a href="https://atono.substack.com/p/are-user-stories-obsolete">&nbsp;Are user stories obsolete?</a>
<img src="https://atono-test.directus.app/assets/81c3e77f-24ce-4f4b-b9a1-8e7e17ed75bf.jpg?width=2144&amp;height=1684" alt="Story PM Article">

In Atono, prioritization isn&rsquo;t just a concept&mdash;it&rsquo;s something you can do directly in the backlog. Drag to reorder stories and bugs side by side, so your team always knows what to focus on next.
Atono <a href="https://docs.atono.io/docs/estimated-completion-dates#/">estimates completion dates</a> for both bugs and stories based on your team&rsquo;s historical cycle time data. That means you can see how shifting priorities&mdash;like addressing a high-risk bug or pushing a key feature&mdash;might affect your delivery timeline. For bugs, a <a href="https://docs.atono.io/docs/bug-triage#triage-a-bug">risk rating</a>&mdash;based on probability and impact entered by the triage team&mdash;helps you weigh urgent issues against product work. If a critical bug is at risk of missing its SLA, you&rsquo;ll know right away and can adjust accordingly.
You don&rsquo;t need to rely on spreadsheets or gut instinct&mdash;just sort, assess, and adjust as priorities shift.
<img src="https://atono-test.directus.app/assets/07609ebe-79f5-4ca1-b8cc-619b49d3cf70.jpg?width=2244&amp;height=818" alt="Estimated Completion Dates">
If your organization needs more structure, Atono offers two optional roles:<a href="https://docs.atono.io/docs/roles-and-permissions#product-manager"> Product Managers</a>, who control product theme creation and usage across the workspace, and<a href="https://docs.atono.io/docs/roles-and-permissions#backlog-owner"> Backlog Owners</a>, who manage prioritization within specific team backlogs. Assigning these roles helps reinforce ownership&mdash;without giving unnecessary permissions to everyone.

Once work is scoped and prioritized, Atono helps you plan when it should happen and why it matters.
<a href="https://docs.atono.io/docs/timeboxes#/">Timeboxes</a> let you group work by delivery windows, while <a href="https://docs.atono.io/docs/product-themes#/">product themes</a> help you track effort across strategic areas&mdash;like 'Onboarding' or 'Internal Tools'.
Because time and scope are managed separately, you can adjust priorities without missing delivery targets. Move stories between timeboxes while still seeing how much effort is tied to each product theme.
You can also filter the <a href="https://docs.atono.io/docs/everything#/">Everything</a> page by product theme and see story sizes at a glance&mdash;helpful for reviewing scope mix across strategic areas.
<img src="https://atono-test.directus.app/assets/816d2080-5bd5-41c9-a334-4bac069ab347.jpg?width=2280&amp;height=940" alt="Everythiing Filter Product Theme">

<a href="https://docs.atono.io/docs/timelines#/">Timelines</a> in Atono are built by arranging timeboxes&mdash;defined periods like 'Q3 Sprint 2' or 'July Release'&mdash;on a visual schedule. These timeboxes organize your delivery schedule, and can include stories and bugs as you plan and adjust work. When something about those items changes&mdash;like the title, team, or workflow step&mdash;the timeline reflects it automatically.
That means what you&rsquo;re sharing isn&rsquo;t a static snapshot. It&rsquo;s a living plan, grounded in the work itself.
You can create different views for different audiences&mdash;like zoomed-out timelines for leadership, detailed ones for teams, or shared versions for customer updates. Filter by product theme or team to highlight what matters to each group.
<img src="https://atono-test.directus.app/assets/9d1bdd34-05a5-41d5-b7e1-36be8bf5ef7e.jpg?width=2326&amp;height=1310" alt="Timeline">

Atono tracks how long stories and bugs spend in each workflow step. The<a href="https://docs.atono.io/docs/cycle-time#cycle-time-report"> Cycle time report</a> breaks this down by step&mdash;and for stories, also by size&mdash;so you can spot bottlenecks, assess sizing and velocity, and catch where work stalls.
<img src="https://atono-test.directus.app/assets/e4733c1e-77ef-4856-b2bb-5fdb7c295606.jpg?width=1962&amp;height=1208" alt="Cycle Time Report (1)">
To highlight quietly stuck items, Atono flags any story or bug taking longer than your team&rsquo;s average in a step with a red <a href="https://docs.atono.io/docs/staleness-indicator#/">staleness indicator</a>.
<img src="https://atono-test.directus.app/assets/173e8f22-d4e2-4f2d-877c-3f8997986ff5.jpg?width=1744&amp;height=566" alt="Staleness Indicator (1)">
If something runs long for a valid reason, you can<a href="https://docs.atono.io/docs/cycle-time#outliers"> mark it as an outlier</a> to exclude it from reports, averages, and staleness detection&mdash;keeping your data accurate.
Looking ahead,<a href="https://docs.atono.io/docs/estimated-completion-dates"> estimated completion dates</a> give you a forecast for each item based on delivery history. These update automatically as work progresses&mdash;so you get planning visibility without custom charts or spreadsheets.

Once work is built and ready, Atono helps you control how and when it launches. <a href="https://docs.atono.io/docs/feature-flags#/">Feature flags</a> in Atono are linked directly to the stories they control. You decide when features go live&mdash;right from the story view&mdash;without needing to loop in developers or ops.
This puts launch decisions in your hands. Coordinate rollouts with marketing, handle staged releases, or unblock a customer demo&mdash;all without slowing down the team.
Want to know why we built it this way? Check out <a href="https://atono.substack.com/p/the-case-for-including-feature-flags-in-stories">The case for including feature flags in stories</a>.
<img src="https://atono-test.directus.app/assets/0f041907-878c-4ff7-b08e-8658baaddee3.jpg?width=1698&amp;height=916" alt="Feature Flag in Story">

We&rsquo;re continuing to expand what Atono can do to support product managers&mdash;from planning and prioritization to launch and iteration.&nbsp;
These additional enhancements are coming soon:&nbsp;
<ul>
<li dir="ltr" aria-level="1">
Ask Capy &mdash; Ask questions about your product&mdash;like how a feature works, what decisions were made, and why things behave the way they do&mdash;and get answers based on your team&rsquo;s own stories and bug reports. <a href="https://docs.atono.io/changelog/ask-capy-anything-about-your-product#/">Early access available now by request</a>.&nbsp;
</li>
<li dir="ltr" aria-level="1">
Usage tracking &mdash; See what&rsquo;s actually being used, right in the story. Track feature usage over time to understand impact and guide future investment.
</li>
</ul>

Why Modern Teams Are Moving Beyond Jira 

There's a quiet migration happening across software teams. Not a noisy "rip and replace," just a steady stream of teams quietly moving on from Jira.
You hear it in Slack backchannels, hallway chats at conferences, and in demo conversations that start with: "We've used Jira for years, but&hellip;"
These aren't early-stage startups chasing the latest shiny thing. They're experienced engineering organizations that grew up on Jira&mdash;and have decided it's time for something else.
The alternative they're finding? Tools built for how teams actually work today&mdash;where context flows naturally, stories evolve instead of expire, and coordination happens without the tax. But first, let's understand why Jira no longer fits.
This isn't rebellion. It's evolution. Software development has changed, and Jira no longer fits the way modern teams actually work.

When Jira took off, teams were larger, workflows were slower, and formal handoffs were the norm. Its power came from flexibility: custom issue types, complex workflows, and fields for every edge case imaginable. It was built for control at scale&mdash;and for the time, it worked.
But the strengths that made Jira successful twenty years ago are now the very things slowing teams down.
Every company's Jira looks different. Every workflow behaves differently. Every new engineer has to learn your Jira, not Jira itself.
Plugins knit it all together, but they also create fragility.
That complexity isn't a bug&mdash;it's the design. Jira was built for project managers coordinating departments, not for small, cross-functional teams shipping daily. It assumes you'll stop to reconcile the plan.
Modern teams don't pause. They move.

Modern teams don't struggle to decide what to build&mdash;they struggle to stay aligned while they build it.
Teams got smaller and more cross-functional. A PM, a designer, and a few engineers ship features together. Fewer handoffs. More parallel work.
Shipping got faster. Hours, not months. Tools designed for long cycles create drag in short ones.
Context became the bottleneck. When you ship weekly, specs can carry you. When you ship daily, context has to live in the work itself.
Stacks exploded. Stories here, flags there, bugs somewhere else, discussion in Slack. Even great tools create friction when they don't share context.
The numbers tell the story: teams lose 30-50% of their time to context reconstruction. A 20-person engineering team can burn an entire engineer's worth of productivity weekly just piecing stories together across tools. That's not a bug&mdash;it's the coordination tax built into disconnected workflows.
That's the real tax: the mental overhead of reconstructing the story every time you switch tools&mdash;the toggle tax.
As one developer wrote on Hacker News, "It's that slowness that makes my soul die a little every time I click." The clicks aren't the killer. The resets are.

Monday: Sprint planning drifts to three hours. You're copying context between Jira, Confluence, Figma, and LaunchDarkly. Everyone leaves with different truths.
Tuesday: A developer needs to flip a feature flag. It's a ticket, a wait, or an out-of-band change that breaks the audit trail.
Wednesday: "What's the status on checkout?" You click through 15 linked tickets, a PR, two specs, and Slack threads to reconstruct one story.
Thursday: A production bug is triaged across Sentry, Slack, and a separate Jira project with a different workflow. It slips two days.
Friday: Seven "quick status" meetings. Same question, different rooms: Where are we on this?
Total weekly overhead: 15+ hours of meetings, 20+ tool switches per developer, 100+ clicks for basic updates.
That's not flow. That's the coordination tax&mdash;charged daily.

The problem isn't just the interface&mdash;it's the mentality it encourages. Over time, Jira can teach teams that progress means moving tickets, not moving the product.
As one engineer put it, "Tickets in Jira aren't the work itself&mdash;they're a performance of the work."
It's easy to start optimizing for visibility rather than velocity, adding fields and steps that make a manager's job easier but slow the team down. The system rewards process over outcomes, control over trust.
And when that happens, people disengage.
Developers delay updates because every interaction feels heavy. Designers stop checking the board because it no longer reflects reality. Managers spend more time reconciling data than leading teams.
Jira didn't just slow teams down&mdash;it changed how they think about work.

Most teams underestimate how much coordination overhead actually costs them.
To understand a single feature, someone might check the Jira epic, open the Confluence spec, review Figma designs, examine GitHub PRs, verify feature flags in LaunchDarkly, and ping someone on Slack for context.
Six tools. One story. That's the problem.
That takes time, sure&mdash;but more importantly, it burns focus. By the time you've pieced the full story together, you've interrupted yourself (and probably someone else).
For a team of twenty engineers, losing just thirty minutes per day to context reconstruction adds up to fifty hours a week&mdash;an entire engineer's worth of productivity lost, every week. That's not a theoretical cost. It's the coordination tax you pay for using disconnected tools.

If Jira's pain points have existed for years, why are so many teams leaving now? Because the world around Jira finally changed faster than Jira itself.
<ul>
<li dir="ltr" aria-level="1">
The alternatives matured. Linear, Notion, and Atono proved that performance and design matter. Teams no longer have to trade power for simplicity.
</li>
<li dir="ltr" aria-level="1">
Expectations shifted. Tools like Figma and Vercel redefined what "good" feels like&mdash;fast, collaborative, context-rich. Jira's interface feels like a relic by comparison.
</li>
<li dir="ltr" aria-level="1">
The toggle tax became measurable. Teams now track time lost to context switching, and the numbers are hard to ignore.
</li>
<li dir="ltr" aria-level="1">
AI accelerated the gap. As code generation, testing, and deployment sped up, Jira became the slowest link in the chain. The bottleneck isn't building features anymore&mdash;it's coordinating them.
</li>
</ul>
The tolerance for friction has dropped to zero. When a developer can ship in minutes but it takes five clicks to update status, something feels off.

Teams aren't looking for another issue tracker.
They're looking for a different philosophy&mdash;one that replaces control with connection.
<ul>
<li dir="ltr" aria-level="1">
Integration over configuration. Less setup, more connection. Tools should work together, not depend on plugins to talk.
</li>
<li dir="ltr" aria-level="1">
Shared context by default. PMs, designers, and developers in the same space&mdash;not translating updates across systems.
</li>
<li dir="ltr" aria-level="1">
Stories that stay alive. Work shouldn't fossilize when the ticket closes. The story should carry lessons, decisions, and outcomes forward.
</li>
<li dir="ltr" aria-level="1">
Workflow intelligence. Tools should surface the right context automatically: flags during rollout, analytics after launch, related bugs during triage.
</li>
</ul>
Here's the shift: Modern software moves fast enough that teams no longer need to be managed. They just need to stay aligned.
Control is dead. Context is king.

So what does "built for modern workflows" actually look like in practice? Not a faster backlog. A different center of gravity.
Atono was designed to fix the problems tools like Jira created&mdash;not by being "Jira but faster," but by rethinking how modern software teams actually work. We built Atono around a different assumption: that coordination should be invisible. That stories should evolve, not expire. That tools should help teams stay unstressed, not become another source of stress.
This isn't wishful thinking&mdash;it's how modern tools are built. When stories stay alive (what we call Living Stories at Atono), when feature flags live in context, when workflow intelligence surfaces what you need automatically, coordination becomes invisible. Teams stay aligned without the tax.
<ul>
<li dir="ltr" aria-level="1">
Living Stories sit at the heart of that approach. Each one captures the what, why, and how of a feature&mdash;from concept to rollout to learning&mdash;so context stays connected the entire way through.
</li>
<li dir="ltr" aria-level="1">
Feature flags live inside stories, so developers can control rollout without leaving context. No separate LaunchDarkly subscription. No filing tickets for permission. No context lost.
</li>
<li dir="ltr" aria-level="1">
Bug reports link back automatically, with diagnostic data collected by the Chrome extension.
</li>
<li dir="ltr" aria-level="1">
Cycle-time tracking reveals where work stalls, and timeboxes turn planning into momentum.
</li>
</ul>
In our own usage, the change was visible in the numbers, not just the vibe. Over six months, our average weekly throughput rose from <a href="https://atono.substack.com/p/how-we-doubled-our-engineering-velocity">roughly ten to eighteen story points</a>&mdash;while stories stayed the same size.

If you&rsquo;ve been in Jira for years, moving sounds painful. Hundreds of projects, workflows, and users&mdash;it feels like too much to untangle.
That&rsquo;s why Atono&rsquo;s Jira import was built to lower the barrier, not raise it. It brings over your stories and bugs with their history intact&mdash;team assignments, workflow placement, and key details&mdash;so you can explore Atono with real data instead of demo samples.&nbsp;
You choose how deep to go:
<ul>
<li dir="ltr" aria-level="1">
Light import for stories and bugs only&mdash;great for testing the flow of live work.
</li>
<li dir="ltr" aria-level="1">
Include users involved in those issues to preserve assignees and comment authors.
</li>
<li dir="ltr" aria-level="1">
Include full teams if you&rsquo;re ready to bring everyone.
</li>
</ul>
Every imported item keeps its original creator, status, and timestamps. Teams land right in their Atono workflows, so you can pick up where you left off&mdash;without rebuilding from scratch.
Start where it makes sense&mdash;one project, a few, or all of them.
Keep Jira read-only as a safety net while you see how it feels to plan and ship in flow. You&rsquo;ll know quickly if the difference is real.

And yes&mdash;some teams are fine on Jira. If you ship monthly, rely on heavy compliance workflows, and your updates live in slide decks anyway, you might be okay.
But if you're shipping continuously and losing hours to context reconstruction, you're paying a tax you don't need to pay.
Software development changed. Teams are smaller, cycles are shorter, and context is everything. Jira was built for a world that prized control. Today's teams need flow&mdash;and trust.
The question isn't whether the shift is happening. It's when your team will make it.
If you're ready to stop paying the coordination tax, try the alternative on how modern product teams actually work.

The Most Popular Jira Alternatives, Compared (2)

You're here because Jira isn't working. Maybe it's the 10-second page loads, growing complexity, dozens of clicks to update stories, missing context between sprints, or the fact that your team maintains Jira for visibility but does actual work elsewhere.
We get it. We've all played Jira archaeology at 10pm trying to find why something was built. Let's fix that.
Whatever brought you here, you're evaluating alternatives. This guide covers seven leading options&mdash;from lightweight tools like Linear and Shortcut to all-in-one platforms like ClickUp and Monday.com. We'll show you what each does well, where they fall short, and which teams they're actually built for.
We built Atono, so we're in this guide too. We've lived through these same frustrations, which means we know what actually matters. We've tried to be as honest about our limitations as we are about competitors' strengths. You'll find real user reviews from G2, not marketing claims.

Here's the overview if you're in a hurry:
<table style="border-collapse: collapse; width: 100%;" border="1"><colgroup><col style="width: 19.9726%;"><col style="width: 19.9726%;"><col style="width: 19.9726%;"><col style="width: 19.9726%;"><col style="width: 19.9726%;"></colgroup>
<tbody>
<tr>
<td>Tool</td>
<td>Best for</td>
<td>Starting price</td>
<td>What it does well</td>
<td>What it doesn't do</td>
</tr>
<tr>
<td>Linear</td>
<td>Small engineering teams (under 20)</td>
<td>$8/user/month</td>
<td>Speed, design, keyboard shortcuts</td>
<td>Cross-functional work, context &amp; analytics</td>
</tr>
<tr>
<td>Shortcut</td>
<td>Dev-focused teams</td>
<td>$8.50/user/month</td>
<td>GitHub integration, straightforward workflows</td>
<td>Product discovery, complex workflows</td>
</tr>
<tr>
<td>Monday.com</td>
<td>Cross-dept coordination</td>
<td>$9/user/month</td>
<td>Stakeholder visibility, flexible boards</td>
<td>Velocity tracking, agile metrics</td>
</tr>
<tr>
<td>ClickUp</td>
<td>Companies wanting all-in-one tool</td>
<td>$7/user/month</td>
<td>Feature breadth, customization</td>
<td>Performance at scale, simple onboarding</td>
</tr>
<tr>
<td>Asana</td>
<td>General project management</td>
<td>$10.99/user/month</td>
<td>Non-technical adoption, ease of use</td>
<td>Agile metrics, native Git integration</td>
</tr>
<tr>
<td>Atono</td>
<td>Cross-functional product teams</td>
<td>$14/user/month</td>
<td>Built-in feature flags, context preservation</td>
<td>Mature ecosystem, wide integrations</td>
</tr>
</tbody>
</table>
Now let's dig into each one.

Founded: 2021 Best known for: Beautiful, fast interface, keyboard shortcuts Best for: Design-conscious engineering teams under 20 people Pricing: $8-14/user/month
Linear feels like the anti-Jira. Clean design, keyboard shortcuts everywhere, genuinely fast. If Jira feels like enterprise software from 2010, Linear feels like a consumer app built yesterday. It is an effective task tracker.
<img src="https://atono-test.directus.app/assets/d95475dc-c60c-49c6-a131-e842511c57cc.png?width=1366&amp;height=768" alt="Linear UI 2">
<h4>Key differences</h4>
Speed and performance: Linear is genuinely fast. No page loads, instant updates, keyboard shortcuts that actually work. Operations that take minutes in Jira happen in seconds.
Everything is an "issue": Linear treats stories, bugs, and tasks identically. You lose the ability to maintain narrative context for features that evolve over multiple iterations.
Developer-first philosophy: Built specifically for engineering teams. Great for pure dev workflows, but PMs and designers often feel like second-class citizens.
Limited customization: Linear is opinionated about workflows. If you need extensive custom fields or approval processes, you'll hit walls quickly.
<h4>What people like about Linear</h4>
"The speed is unmatched compared to other tools&mdash;no lag, no clutter, just a smooth experience."
"Linear is fast, easy and carefully designed. Unlike other project management tools you are asked to work in a methodology which they have defined."
<h4>What people dislike about Linear</h4>
"One limitation I've felt is with epics management. Currently, epics feel too lightweight&mdash;I'd love the ability to create a full-fledged epic structure."
"Linear insights are underwhelming, for a premium feature it should offer more options."
"It fits well for small startup teams but gets messy when the roadmap grows just a little."
Bottom line: Choose Linear if you're a small, engineering-only team that values speed and design over cross-functional collaboration features.

Founded: 2014 (rebranded from Clubhouse in 2021) Best known for: Lightweight workflows Best for: Software teams wanting simplicity without enterprise complexity Pricing: $8.50+/user/month
Shortcut (formerly Clubhouse) positions itself as project management designed specifically for software teams&mdash;simple enough to use immediately, powerful enough for growing companies.
<img src="https://atono-test.directus.app/assets/553d5aa9-f5ad-4e8c-a228-e34df4a2ae94.png?width=1366&amp;height=768" alt="Shortcut UI">
<h4>Key differences</h4>
Software-first approach: Built for software development teams from the ground up. Understands sprints, iterations, and GitHub/GitLab workflows natively.
Strong API: Developers appreciate the robust API that makes custom integrations straightforward. Good for teams that want to build their own workflows.
Limited scope: Doesn't try to be everything. No extensive portfolio management, no feature flags, no resource planning. Stays in its lane.
<h4>What people like about Shortcut</h4>
"The ease of use is absolutely amazing. It's extremely easy not only to use for all the team."
"Shortcut has great Github integration, an easier to use and more powerful mobile app, and a host of new task organization and sorting features."
<h4>What people dislike about Shortcut</h4>
"It has very few integrations overall compared to JIRA and is much less automated as a result. This can put more work on developers to maintain the cards than they would in competitor's products."
"Completion dates are buried, no project budgeting or hourly rates, no invoicing or adding expenses, time tracking, resource management, personal task lists, custom fields, dependencies"
Bottom line: Choose Shortcut if you want a developer-focused tool without Jira's complexity or Linear's design constraints. Good middle ground for small to mid-sized engineering teams.

Founded: 2012 Best known for: Visual work OS Best for: Cross-departmental project management Pricing: $10-20+/user/month
Monday.com positions itself as a "work operating system" you can customize for any workflow. Color-coded boards, visual timelines, and enough flexibility to handle nearly any process.
<img src="https://atono-test.directus.app/assets/40897f60-8193-4ab8-aa1f-6f5c9f948a58.jpg?width=1366&amp;height=768" alt="Monday.com UI">
<h4 dir="ltr">Key differences</h4>
Visual-first approach: Everything is color-coded boards and timelines. Intuitive for non-technical stakeholders, but less natural for developers used to terminal and code.
Not purpose-built for software: Handles development workflows but feels like a general project tool adapted for engineering rather than built for it.
Flexibility vs complexity: Can be configured for almost anything, which means teams often spend considerable time setting up and maintaining workflows.
Integration depth: Git integration exists but feels surface-level compared to tools built specifically for development teams.
<h4 dir="ltr">What people like about Monday.com</h4>
"Monday has enabled the different departments in our company to interact and made it much easier for the work to flow and thus improving the overall performance."
"We love the ability to manage views, tasks &amp; boards as well as assigning things to other team members."
<h4 dir="ltr">What people dislike about Monday.com</h4>
"While monday.com has grown impressively in scope and capability, its richness can sometimes be a double-edged sword. For smaller teams or simpler projects, it can feel overwhelming."
"I found managing tasks in Monday.com to be quite challenging due to the complex and unintuitive UI, which is also sometimes sluggish and nonresponsive."
"Monday.com's paid plans are expensive for startups, especially compared to competitors who offer more generous discounts or freemium options."
Bottom line: Choose Monday.com if cross-departmental visibility matters more than developer velocity and you're okay with developers maintaining parallel tools for technical work.

Founded: 2017 Best known for: "Everything in one tool" Best for: Teams willing to invest heavily in configuration Pricing: $7-12/user/month
ClickUp's pitch is simple: replace everything with one tool. Tasks, docs, wikis, goals, time tracking, whiteboards, and more. It's genuinely ambitious.
<img src="https://atono-test.directus.app/assets/10494799-b29c-4c31-b794-a7fc2966e3e8.jpg?width=1366&amp;height=768" alt="Click up UI">
<h4 dir="ltr">Key differences</h4>
Feature breadth vs depth: ClickUp does many things adequately but few things exceptionally. The tradeoff of being an all-in-one tool.
Configuration burden: ClickUp's flexibility means you'll spend significant time setting it up. Some teams report spending weeks configuring workflows.
Performance issues: Users frequently report slow loading times, especially with large workspaces or complex automations.
Value proposition: Good value at $7/user if you use most features. Expensive if you only need 20% of what it offers.
<h4 dir="ltr">What people like about ClickUp</h4>
"ClickUp has most of the expected functionality for project and task management, no need for external add ons which makes it easier to understand required."
"I like the shortcuts and UI. It's easy to navigate and organize my tasks into lists with custom statuses."
"Time tracking, priority, status, dashboards, filters, views, documents, linked tasks, etc. There are a ton of features here that you'll find useful."
<h4 dir="ltr">What people dislike about ClickUp</h4>
"The feature overload can be a bit overwhelming at times and the learning curve can be steep for new users."
"Users may receive notifications for every comment, task update, or change made by team members. For example, if a team is actively collaborating on a project, a user could get dozens of notifications in a single day.&rdquo;
Bottom line: Choose ClickUp if you want maximum flexibility and have time to invest in configuration. Skip it if you need speed and simplicity out of the box.

Founded: 2008 Best known for: Project coordination Best for: Cross-functional teams prioritizing general project management Pricing: $10-25+/user/month
Asana has proven itself as a solid collaboration tool over 15+ years. It's reliable, integrates with common business tools, and non-technical teams find it approachable.
<img src="https://atono-test.directus.app/assets/9361df81-15fb-4874-a5dd-29c64698d051.png?width=1366&amp;height=768" alt="Asana UI 2">
<h4 dir="ltr">Key differences</h4>
General project management focus: Asana isn't purpose-built for software development. It handles dev work but doesn't understand concepts like branches, deployments, or feature flags.
Cross-functional strength: Non-developers actually adopt and use Asana, which is valuable for alignment. Jira tends to remain an engineering-only tool.
Workflow simplicity: Asana's workflows are simpler than Jira's, which can be both an advantage (easier to use) and limitation (less powerful).
Cost structure: Per-user pricing at $10-25+/month gets expensive quickly, especially since everyone needs access for cross-functional work.
<h4 dir="ltr">What people like about Asana</h4>
"When you login to Asana you can figure it out just by clicking around. You don't need to spend money on consultants or browse YouTube for hours to figure it out."
"I love how useful it is to run workflows and automations, they make sure everything gets done in a timely manner and nothing is forgotten along the way."
"The ease of integration and implementation with Asana into my daily routine has been effortless."
<h4 dir="ltr">What people dislike about Asana</h4>
"One downside to using Asana is that it doesn't support assigning work to a large group of individuals very well."
"The worst part is we have a ton of automations running and I get a notification about every single one."
"The biggest downside is how limited the free version is. Features that are standard on many other platforms&mdash;like custom fields, timeline views, or even basic automation&mdash;are locked behind a paywall."
Bottom line: Choose Asana if general project coordination matters more than development velocity and you're okay with developers working in parallel systems for technical work.

Founded: 2023 Best known for: Cross-team collaboration and workflow intelligence Best for: Product teams&nbsp; Pricing: Free for first 5 users, $14 per user per month thereafter
Here's where it gets interesting. We built Atono after trying everything else and realizing: the problem isn't speed, it's coordination.
Atono was built by the same team who scaled xMatters to over 2 million users experiencing every pain point in this guide firsthand. The Atono team believes the problem isn't task management&mdash;it's workflow intelligence.
<img src="https://atono-test.directus.app/assets/47c4b5b1-69e5-4677-b452-2020d88fe83b.png?width=1290&amp;height=768" alt="Atono UI">
<h4 dir="ltr">Key differences</h4>
Stories that actually evolve: Forget tickets frozen in time. In Atono, Living Stories stay alive through iterations&mdash;because that's how software actually gets built. They maintain context from initial idea through deployment and beyond.
Built-in feature flags: Developers control feature flags directly in stories. No separate LaunchDarkly subscription ($20/user/month), no filing tickets for permission. The flag documentation lives with the work.
Purpose-built objects: Different types of work get their own structure. Stories maintain narrative context. Bugs track reproduction. No more scrolling past irrelevant custom fields.
Feature engagement built-in: Track how features are used across environments and customer segments without external analytics tools. Usage data lives in the story where the feature was built.
Tool consolidation: Replaces Jira, LaunchDarkly, Confluence pages, and basic feature analytics. Average savings: $50/user/month.
Think of it this way: Other tools create handoffs. Atono creates a campfire where your team gathers. Everyone sees the same flame, contributes to the same story, moves toward the same goal.
<h4 dir="ltr">What people like about Atono</h4>
"What I like about Atono is that it cuts through a lot of the complexity you get with Jira."
"The ability to toggle features directly from stories and generate bug reports with full diagnostic context is brilliant."
"It's refreshing to see a product built with true cross-functional collaboration in mind."
"Finally, a tool that doesn't make me choose between velocity and sanity. Features ship, context stays, nobody panics."
<h4 dir="ltr">Things to know about Atono</h4>
Free tier limits: Free for up to 5 users.&nbsp;
Jira Cloud import: Import works with Jira Cloud. If you're on Jira Server/Data Center, you'll need to migrate to Cloud first or use CSV export/import.
Opinionated workflows: Built with cross-functional collaboration and developer autonomy in mind. If you need 100+ custom fields and complex approval gates, Jira's flexibility might be better.
Best for modern stacks: Designed for teams using GitHub/GitLab, modern CI/CD, and cloud infrastructure. If you're on legacy systems, migration planning is needed.
Integrates, doesn't replace everything: Atono integrates with Slack (not replace it), connects to your GitHub/GitLab, and works with your existing CI/CD. Atono replace PM/workflow tools, not your entire stack.
<h4 dir="ltr">Migration from Jira</h4>
With Atono&rsquo;s Jira import, you can bring your stories and bugs over&mdash;titles, descriptions, statuses, assignments, and comments included&mdash;so your team keeps the context that matters.
Imports usually take 5&ndash;15 minutes depending on your data. Your team can start working in Atono right away while keeping full visibility into past work.
See full migration documentation <a href="https://docs.atono.io/docs/import-from-jira" target="_blank" rel="noopener">here</a>.
Bottom line: Choose Atono if you want cross-functional teams to work together (not in sequence), developers to control feature flags autonomously, tool consolidation without vendor lock-in, and context preservation that actually works.

<h4>Choose Linear if:</h4>
<ul>
<li dir="ltr" aria-level="1">
You're a small, design-conscious engineering team (under 15 people)
</li>
<li dir="ltr" aria-level="1">
Speed and aesthetics matter more than cross-functional features
</li>
<li dir="ltr" aria-level="1">
You're willing to pay for additional tools (feature flags, analytics)
</li>
<li dir="ltr" aria-level="1">
Your team is primarily engineers
</li>
</ul>
<h4>Choose Shortcut if:</h4>
<ul>
<li dir="ltr" aria-level="1">
You want developer-focused simplicity without Jira's complexity
</li>
<li dir="ltr" aria-level="1">
Your team values straightforward workflows over extensive customization
</li>
<li dir="ltr" aria-level="1">
You need strong GitHub/GitLab integration out of the box
</li>
<li dir="ltr" aria-level="1">
You're a small to mid-sized software team (10-50 people)
</li>
</ul>
<h4>Choose Monday.com if:</h4>
<ul>
<li dir="ltr" aria-level="1">
Cross-departmental visibility is your primary goal
</li>
<li dir="ltr" aria-level="1">
Non-technical stakeholder adoption matters most
</li>
<li dir="ltr" aria-level="1">
Development velocity is secondary to project coordination
</li>
<li dir="ltr" aria-level="1">
You need high-level portfolio management
</li>
</ul>
<h4>Choose ClickUp if:</h4>
<ul>
<li dir="ltr" aria-level="1">
You want maximum feature breadth in one tool
</li>
<li dir="ltr" aria-level="1">
You have time and resources to invest in configuration
</li>
<li dir="ltr" aria-level="1">
You value flexibility over speed of implementation
</li>
<li dir="ltr" aria-level="1">
Budget is tight and you'll use most features
</li>
</ul>
<h4>Choose Asana if:</h4>
<ul>
<li dir="ltr" aria-level="1">
General project management trumps development-specific needs
</li>
<li dir="ltr" aria-level="1">
Non-technical team adoption is critical
</li>
<li dir="ltr" aria-level="1">
You need simple, reliable task coordination
</li>
<li dir="ltr" aria-level="1">
Portfolio management for leadership matters more than dev tools
</li>
</ul>
<h4>Choose Atono if:</h4>
<ul>
<li dir="ltr" aria-level="1">
Your cross-functional product team needs to work together, not in sequence
</li>
<li dir="ltr" aria-level="1">
Developer autonomy matters (especially for feature flags)
</li>
<li dir="ltr" aria-level="1">
You're tired of tool sprawl eating your budget and team's focus
</li>
<li dir="ltr" aria-level="1">
You want basic feature analytics without another subscription
</li>
<li dir="ltr" aria-level="1">
Context preservation matters more than rigid task management
</li>
</ul>

<h4>Which Jira alternative is fastest to learn?</h4>
Linear and Atono have the shortest learning curves. Linear if your team is engineering-only, thanks to its keyboard-first design. Atono because it's built around familiar concepts (stories, bugs, incidents) without Jira's complexity.
ClickUp and Monday.com take longer because they're so customizable. You'll spend time configuring before your team is fully productive.
<h4>Can I import my Jira data?</h4>
Most tools support Jira imports to varying degrees:
<ul>
<li dir="ltr" aria-level="1">
Atono: Full import preserving history, assignments, story points, and teams.
</li>
<li dir="ltr" aria-level="1">
Linear: Supports Jira import with history preservation
</li>
<li dir="ltr" aria-level="1">
ClickUp: Jira CSV import available
</li>
<li dir="ltr" aria-level="1">
Shortcut: Jira import through their API
</li>
<li dir="ltr" aria-level="1">
Monday.com: Import via CSV or third-party tools
</li>
<li dir="ltr" aria-level="1">
Asana: CSV import (more manual)
</li>
<li dir="ltr" aria-level="1">
Trello: CSV import (basic)
</li>
</ul>
<h4>How much does switching cost beyond the tool price?</h4>
The real cost is migration time and learning curve:
<ul>
<li dir="ltr" aria-level="1">
Low disruption (1-2 weeks): Atono, Linear, Shortcut
</li>
<li dir="ltr" aria-level="1">
Medium disruption (3-4 weeks): Asana
</li>
<li dir="ltr" aria-level="1">
High disruption (1-2 months): ClickUp, Monday.com (due to configuration)
</li>
</ul>
Most teams run parallel for 1-2 sprints during transition.
<h4>Which tool has the best free tier?</h4>
Atono is free for up to 5 users with full features, making it good for small product teams that need more than basic task tracking.
Linear, Shortcut, ClickUp, Monday.com, and Asana have limited free tiers that push you toward paid plans fairly quickly.
<h4>What if we need something Jira-specific like custom fields or complex workflows?</h4>
Honestly? You might be better off staying with Jira.
If your team relies on 50+ custom fields, intricate approval workflows, or enterprise-specific Jira configurations, most alternatives will feel limiting. Linear and Shortcut are deliberately simple. Atono is opinionated about workflows.
ClickUp and Monday.com offer the most Jira-like flexibility, but you'll recreate similar complexity.
<h4>Do any of these integrate with our existing tools?</h4>
All of them integrate with common tools like Slack, GitHub/GitLab, and Figma. Differences:
<ul>
<li dir="ltr" aria-level="1">
Developer tools (GitHub, GitLab): Best integration with Linear, Shortcut, Atono
</li>
<li dir="ltr" aria-level="1">
Business tools (Salesforce, HubSpot): Best with Monday.com, Asana
</li>
<li dir="ltr" aria-level="1">
Design tools (Figma): Most tools handle this well
</li>
<li dir="ltr" aria-level="1">
CI/CD pipelines: Atono, Linear, and Shortcut have better native support
</li>
</ul>
Check each tool's integration page for your specific stack before committing.

Modern product teams need workflow intelligence built for how they actually work&mdash;not retrofitted task management from 2015.
Try Atono with your team&mdash;free for up to 5 users, no credit card required. Our Jira import preserves your history, teams, and assignments with three flexible import options.
Questions about migrating? Want to see how the import works? Book a 15-minute demo with our team&mdash;we'll walk through exactly what gets preserved and how your team can start shipping faster.

AI Blog

AI coding assistance made developers 55% faster.
Most releases? Still taking just as long.
The bottleneck isn&rsquo;t code. It&rsquo;s coordination.
AI made code writing faster. Coordination didn&rsquo;t keep up. And when coordination slows, delivery does too.

Developers are producing code faster than ever, but delivery speed hasn't caught up. The bottleneck isn't in how fast people code&mdash;it's in how work is prepared, connected, and handed off.
Teams now move faster at the task level but lose time between tasks: in planning debates, duplicate tickets, dependency gaps, and forgotten decisions.
Our philosophy is simple: AI should make coordination lighter, not heavier. That bar shapes everything we build at Atono.

When teams code faster but plan the same way, time savings vanish.
Planning debates replace data-driven decisions. Duplicate bugs clog the backlog and slow triage. Dependencies surface too late. New hires interrupt teammates for context buried in old tickets.
That's the gap: AI accelerated coding, but the work around coding&mdash;planning, connecting, clarifying&mdash;stayed manual.

Atono's AI actions close that gap&mdash;focusing on small, meaningful moments that make teamwork smoother without adding noise. Every action we build meets four tests:
<ul>
<li dir="ltr" aria-level="1">
Embedded &ndash; Happens where work already occurs, not in a separate tool
</li>
<li dir="ltr" aria-level="1">
Actionable &ndash; Turns insight into motion you can take right away.
</li>
<li dir="ltr" aria-level="1">
Explainable &ndash; Shows reasoning so you can trust, adjust, or dismiss it
</li>
<li dir="ltr" aria-level="1">
Team-level impact &ndash; Improves shared velocity, not just individual output.
</li>
</ul>
If an idea doesn't pass all four, it doesn't ship. Flashy isn't enough.

Atono's AI doesn't rely on generic public models. It learns from your team's workspace&mdash;your stories, bugs, and delivery history&mdash;finding patterns in how you plan and ship.
The result: suggestions grounded in your actual work, not assumptions. And because it learns from your data, it gets smarter as your team grows.
&nbsp;

<h3 dir="ltr">Suggested personas</h3>
When you write a user story, Atono automatically suggests personas drawn from your team&rsquo;s recent work.
Why it counts: It keeps user stories aligned with your team's current product focus. Stories arrive at execution with the right user context, reducing mid-sprint clarifications and rework when personas shift or product direction evolves.
<img src="https://atono-test.directus.app/assets/426bf640-aa42-4366-b461-dd8720a82ac8.gif?key=800w" alt="Persona">
<h3 dir="ltr">Suggested story sizes</h3>
When you write a new story, Atono analyzes the description and suggests a likely size right where you&rsquo;re working.
Why it counts: It replaces estimation guesswork with pattern-based data. Planning meetings that start with data-driven size suggestions run faster&mdash;teams spend less time debating and more time deciding.
<img src="https://atono-test.directus.app/assets/c26372ee-adf4-470c-8762-65832921752f.png?key=800w" alt="Suggested Size">
<h3 dir="ltr">Suggested risk ratings</h3>
During triage, Atono analyzes bug descriptions and proposes probability and impact ratings based on how your team has handled similar issues.
Why it counts: Triage moves faster when priorities are clear from the start. Critical bugs get attention immediately instead of sitting in the backlog while teams debate risk levels.
<img src="https://atono-test.directus.app/assets/97415f4a-bb1f-44d4-aa16-16a4113c5d89.png?key=800w" alt="Risk Rating">
<h3 dir="ltr">Duplicate bug suggestions</h3>
As you create or edit a bug, Capy checks your workspace for similar issues.
Why it counts: Duplicates get caught as they're being filed, not during triage. Your backlog stays clean, and your triage team focuses on real prioritization instead of sorting through noise.
<img src="https://atono-test.directus.app/assets/269825b5-cdb0-4155-a923-2320eb81761f.png?key=800w" alt="Duplicate Bug">
<h3 dir="ltr">Suggested items to link</h3>
When you open the Linked items section, Atono surfaces a list of stories and bugs it thinks might be related.
Why it counts: Teams discover related work during planning, not during code review. When the checkout team is scoping validation logic, Atono surfaces that the payments team already tackled something similar&mdash;preventing divergent implementations and the refactoring debates that follow.
<img src="https://atono-test.directus.app/assets/993de82f-4de3-43d5-8d48-a9c171e4ae20.png?key=800w" alt="Suggested Links">
<h3 dir="ltr">Ask Capy</h3>
Ask in plain language&mdash;"How do we handle email validation?"&mdash;and Capy searches your shipped stories, synthesizing an answer with source links.
Why it counts: Questions that used to mean interrupting a teammate or digging through old tickets now get answered instantly. Onboarding is faster, decisions are faster, and teams stop re-litigating settled questions.
<img src="https://atono-test.directus.app/assets/a42e7a99-3e80-4b81-a675-2c24d835b3f0.png?key=800w" alt="Capy Answer">
Each of these examples replaces a manual lookup or judgment call with an informed, verifiable suggestion. That's the bar for an AI action: less coordination drag, same human control.

Notice what these actions have in common: they don't accelerate coding. They accelerate the work around coding.
When story sizing is data-driven, planning runs faster. When bug risks are rated automatically, triage focuses on priorities instead of debates. When duplicates are caught early, work doesn't get repeated. When dependencies surface during planning, code reviews and testing move faster.
That's how coordination improvements compound: clearer stories, accurate priorities, and connected work mean fewer questions, less rework, and faster execution all the way through the pipeline. Teams spend less time in meetings, less time hunting for context, and less time discovering problems late.
The result: teams that code faster actually ship faster&mdash;because coordination isn't eating the gains.

Atono&rsquo;s approach to AI is intentionally restrained. We don&rsquo;t build for volume; we build for value. Every idea faces one test: will it actually reduce coordination drag?
Auto-summaries nobody reads, AI planning tools that create more debate than clarity, smart commit messages developers rewrite&mdash;those never make it past planning.
If it doesn&rsquo;t improve how teams work together, it doesn&rsquo;t ship.

In Atono, AI suggestions appear exactly where decisions happen&mdash;inside the story or bug, at the moment they&rsquo;re needed. That&rsquo;s what makes them actionable: teams can accept, adjust, or dismiss suggestions without switching context or losing focus.
By keeping every interaction in flow, Atono turns AI from a background helper into a natural part of how work moves forward. When AI stays embedded and explainable, teams actually use it&mdash;so productivity compounds instead of fragmenting.&nbsp;
But embedding alone isn't enough. Trust is what makes your teams rely on it.

Atono's AI features are built for reliability, not novelty. We scope every action to a clear, verifiable dataset&mdash;your team's own stories, bugs, and delivery history&mdash;and test each release against accuracy benchmarks before rollout.&nbsp;
No customer data is shared between workspaces, and every suggestion reflects its source context. That's how we keep AI helpful, predictable, and private.
&nbsp;

We built Atono's AI with one principle: if it doesn't make teamwork lighter, it doesn't count.
AI isn't here to replace judgment or creativity. It's here to make good teams unstressed&mdash;removing the coordination clutter that slows them down.
Try Atono's free plan and watch your coordination bottleneck shrink. Create a few stories and watch suggestions appear as you work&mdash;size estimates, duplicate detection, related work connections. As your workspace grows, Ask Capy answers questions from your team's shipped work.
No setup. No training. Just coordination that finally keeps pace with how fast your team codes.
Because when coordination catches up to coding, AI finally delivers what it promised&mdash;faster releases, calmer teams, and measurable results.
AI that earns its name.

06 Blog

Your issue tracker should be faster than your deployment pipeline. For teams past 50 engineers, it rarely is.
This guide compares six leading issue trackers from an engineering leader's perspective&mdash;focusing on performance characteristics, actual costs, and where each tool typically breaks down at scale.
We built Atono, so we're included here. We'll be transparent about what we know from public information, user reports, and our own experience.

Before diving into tools, here's the pattern we see repeatedly:
<ul>
<li dir="ltr">10-30 engineers: Speed matters most. Simple tools win.</li>
<li dir="ltr">30-100 engineers: Coordination becomes critical. Tool choice determines velocity.</li>
<li dir="ltr">100-300 engineers: Process and structure emerge. Flexibility vs. speed trade-offs.</li>
<li dir="ltr">300+ engineers: Enterprise features required. Admin overhead is unavoidable.</li>
</ul>
Most teams choose tools for where they are, not where they're going&mdash;then pay the migration tax 18 months later.

<table style="border-collapse: collapse; width: 100%;" border="1"><colgroup><col style="width: 25.0342%;"><col style="width: 25.0342%;"><col style="width: 25.0342%;"><col style="width: 25.0342%;"></colgroup>
<tbody>
<tr>
<td>Tool</td>
<td>Monthly Cost</td>
<td>Known Strengths</td>
<td>Reported Breaking Points</td>
</tr>
<tr>
<td>GitHub Issues</td>
<td>Free-$21/user</td>
<td>Native Git integration</td>
<td>No PM features</td>
</tr>
<tr>
<td>Linear</td>
<td>$8-14/user</td>
<td>Sub-second UI, beautiful design</td>
<td>~50-75 users (becomes cluttered)</td>
</tr>
<tr>
<td>Jira</td>
<td>$7.75-16/user</td>
<td>Infinite customization</td>
<td>1-4 second load times, 15-20MB payloads</td>
</tr>
<tr>
<td>Azure DevOps</td>
<td>$6-52/user</td>
<td>Complete DevOps suite</td>
<td>UI/UX dated</td>
</tr>
<tr>
<td>YouTrack</td>
<td>Free-$8.25/user</td>
<td>Command interface</td>
<td>Smaller ecosystem</td>
</tr>
<tr>
<td>Atono</td>
<td>$19/user</td>
<td>Built-in flags + analytics</td>
<td>Newer platform</td>
</tr>
</tbody>
</table>

Pricing: Free for public repos, $4-21/user/month for private Architecture: Native to Git&mdash;issues ARE part of the repository
GitHub Issues works perfectly until you need roadmaps, sprint planning, or stakeholder visibility. There's no performance degradation because there are no advanced features to slow down.
Where it fits: Engineering-first teams under 50 who live in code Where it breaks: When PMs need visibility or you need actual project management
<img src="https://atono-test.directus.app/assets/33325dba-0ab9-47cc-beaf-c00334a1af88.jpg?width=2400&amp;height=1260" alt="Git Hub Issues">

Pricing: $8&ndash;14/user/month Architecture: Optimized for small teams, modern React-based
Users consistently praise Linear's speed and design but report scalability issues. The tool is "better fit for agile and engineering teams" but "not ideal for big-picture projects". Multiple sources confirm Linear works best for small teams and can become cluttered as teams grow. The consensus appears to be degradation starts around 50-75 users, though Linear themselves don't publish official limits.
Where it fits: 10-50 person startups valuing speed over features Where it breaks: Large teams, complex workflows, extensive reporting needs
<img src="https://atono-test.directus.app/assets/d95475dc-c60c-49c6-a131-e842511c57cc.png?width=1366&amp;height=768" alt="Linear">

Pricing: $7.75-16/user/month (Cloud), plus hidden costs Architecture: Enterprise Java stack, extensive plugin architecture
The performance issues with Jira are well-documented:
<ul>
<li dir="ltr" aria-level="1">
Users report 1-4 second load times for single issues
</li>
<li dir="ltr" aria-level="1">
Jira Cloud delivers 15-20MB payloads on page loads versus 2-3MB for Server
</li>
<li dir="ltr" aria-level="1">
Performance degradation correlates directly with data volume
</li>
</ul>
The real Jira costs (75-person team):
<ul>
<li dir="ltr" aria-level="1">
Subscription: $581/month (at $7.75/user)
</li>
<li dir="ltr" aria-level="1">
Common plugins: $200-500/month
</li>
<li dir="ltr" aria-level="1">
Admin overhead: 0.5 FTE minimum
</li>
<li dir="ltr" aria-level="1">
Performance tax: Measurable velocity impact
</li>
</ul>
Where it fits: 500+ engineer organizations with dedicated admins Where it breaks: Developer patience and team velocity
<img src="https://atono-test.directus.app/assets/965798ea-7868-4b19-b3ae-1bd51e2c9e8e.png?width=2880&amp;height=1640" alt="Jira ">

Pricing: $6-52/user/month depending on features Architecture: Microsoft cloud infrastructure
Complete ALM suite that works best when you're already invested in Microsoft. Interface consistently described as dated but functional.
Where it fits: Microsoft-committed organizations Where it breaks: Modern UX expectations, non-Microsoft toolchains
<img src="https://atono-test.directus.app/assets/e14c6f99-728f-41bb-9e6c-78b39e2ca666.png?width=1429&amp;height=900" alt="Azure Devops">

Pricing: Free for 10 users, $2.67-8.25/user/month Architecture: JetBrains JVM-based, command-driven
Built by JetBrains, loved by keyboard-first developers. Smaller ecosystem but better performance than Jira with similar customization.
Where it fits: JetBrains-heavy teams, 20-150 engineers Where it breaks: Need for extensive third-party integrations
<img src="https://atono-test.directus.app/assets/8fb5f0c3-eb9e-4f48-87cf-3d7bba8cde70.webp?width=1532&amp;height=1013" alt="You Track">

Pricing: Free for 25 users, $19/user/month Architecture: Modern event-sourced, built for scale
We built Atono after experiencing these exact scaling problems.
<h3 dir="ltr">Key differentiators&nbsp;</h3>
Living Stories: Context persists beyond "done"
Unlike traditional tickets that close when code ships, Living Stories evolve with your feature:
<ul>
<li dir="ltr" aria-level="1">
Week 1: Shopping cart optimization story ships behind feature flag at 10%
</li>
<li dir="ltr" aria-level="1">
Week 2: Bug discovered in checkout flow, fix deployed, context stays attached to the original story
</li>
<li dir="ltr" aria-level="1">
Week 3: Rollout increased to 50%, performance metrics tracked in the same story
</li>
<li dir="ltr" aria-level="1">
Week 4: Test shows 12% conversion lift, documented in story activities
</li>
<li dir="ltr" aria-level="1">
Week 5: Full rollout complete, all decisions and metrics preserved
</li>
<li dir="ltr" aria-level="1">
Week 50: New engineer asks "why did we build it this way?"&mdash;full context available in the living story, including the original user story, acceptance criteria, all activities, linked PRs, and feature flag history
</li>
</ul>
The story maintains its entire lifecycle: from initial idea through bugs, improvements, and long-term performance. No more searching through closed tickets, Slack threads, or trying to remember why decisions were made.
Built-in feature flags: Replace LaunchDarkly ($20+/user/month) Native analytics: Basic feature tracking without Amplitude Cross-functional by design: PM, engineering, and design in one flow
What we don't do:
<ul>
<li dir="ltr">Extreme customization (opinionated by design)</li>
<li dir="ltr" aria-level="1">
On-premise deployment (SaaS only)
</li>
<li dir="ltr" aria-level="1">
Legacy workflow support
</li>
</ul>
Where it fits: 30-300 engineers tired of tool sprawl Where it breaks: Need for Jira-level customization
<img src="https://atono-test.directus.app/assets/25b6dfca-b10d-428b-be19-3696ffd1e902.png?width=3258&amp;height=1917" alt="Team Backlog Board View">

Traditional (Jira/Linear):
<ul>
<li dir="ltr" aria-level="1">
PM writes in one tool
</li>
<li dir="ltr" aria-level="1">
Engineering tracks in another
</li>
<li dir="ltr" aria-level="1">
Feature flags in a third
</li>
<li dir="ltr" aria-level="1">
Analytics in a fourth
</li>
<li dir="ltr" aria-level="1">
Context dies in handoffs
</li>
</ul>
Atono's approach:
<ul>
<li dir="ltr" aria-level="1">
Product themes group related stories strategically
</li>
<li dir="ltr" aria-level="1">
Team backlogs show everyone's view in one place
</li>
<li dir="ltr" aria-level="1">
Bug triage includes probability &times; impact risk ratings (AI)
</li>
<li dir="ltr" aria-level="1">
Timelines visualize delivery across teams
</li>
<li dir="ltr" aria-level="1">
Ask Capy (AI) answers questions from completed work
</li>
</ul>
Example: A PM can see a story's engineering progress, current feature flag status, and usage metrics&mdash;all in one view. No tool switching, no status meetings, no "where do I find that?" confusion.

<h3>The Fragmented Stack (Typical 75-Person Team)</h3>
Option A: Jira + Separate Tools
<ul>
<li dir="ltr" aria-level="1">
Jira: $581/month ($7.75 &times; 75)
</li>
<li dir="ltr" aria-level="1">
LaunchDarkly: ~$1,000/month (50 devs at $20)
</li>
<li dir="ltr" aria-level="1">
Basic analytics: ~$400/month
</li>
<li dir="ltr" aria-level="1">
Confluence: $375/month ($5 &times; 75)
</li>
<li dir="ltr" aria-level="1">
Total: ~$2,356/month ($28,272/year)
</li>
</ul>
Option B: Linear + Separate Tools
<ul>
<li dir="ltr" aria-level="1">
Linear: $600-1,050/month ($8-14 &times; 75)
</li>
<li dir="ltr" aria-level="1">
LaunchDarkly: ~$1,000/month
</li>
<li dir="ltr" aria-level="1">
Analytics: ~$400/month
</li>
<li dir="ltr" aria-level="1">
Total: ~$2,000-2,450/month
</li>
</ul>
Option C: Consolidated Platform (like Atono)
<ul>
<li dir="ltr" aria-level="1">
Atono: $1,425/month ($19 &times; 75)
</li>
<li dir="ltr" aria-level="1">
Includes: PM + feature flags + basic analytics
</li>
<li dir="ltr" aria-level="1">
Savings: ~$10,000-11,000/year in subscriptions alone
</li>
</ul>

Common progression:
<ol>
<li dir="ltr" aria-level="1">
GitHub Issues &rarr; Linear (~30 people)
</li>
<li dir="ltr" aria-level="1">
Linear &rarr; Jira/Atono (~50-75 people)
</li>
<li dir="ltr" aria-level="1">
Jira &rarr; Rarely (too painful)
</li>
</ol>
Migration friction (from community feedback):
<ul>
<li dir="ltr" aria-level="1">
Lowest: GitHub Issues, Linear, Atono (modern APIs, good import tools)
</li>
<li dir="ltr" aria-level="1">
Medium: YouTrack, Azure DevOps (some data massage required)
</li>
<li dir="ltr" aria-level="1">
Highest: Self-hosted tools, Jira (complex data models)
</li>
</ul>
What migrates to Atono:
<ul>
<li dir="ltr" aria-level="1">
From Jira: Full history via import, including custom fields mapped to Atono's structure
</li>
<li dir="ltr" aria-level="1">
From Linear: Stories, bugs, and team structures (uses External ID for traceability)
</li>
<li dir="ltr" aria-level="1">
GitHub Issues: Direct linking via PR integration
</li>
</ul>
What's better after migration:
<ul>
<li dir="ltr" aria-level="1">
Your imported bugs get risk ratings (probability &times; impact)
</li>
<li dir="ltr" aria-level="1">
Stories gain estimated completion dates based on your actual cycle time
</li>
<li dir="ltr" aria-level="1">
Old tickets become Living Stories that can evolve
</li>
</ul>

<h3>Why some tools stay fast</h3>
Native/Built-in architecture: GitHub Issues, Atono
<ul>
<li dir="ltr" aria-level="1">
Git operations are first-class citizens
</li>
<li dir="ltr" aria-level="1">
No webhook latency
</li>
<li dir="ltr" aria-level="1">
Context travels with code
</li>
</ul>
Optimized for constraint: Linear
<ul>
<li dir="ltr" aria-level="1">
Built for small teams
</li>
<li dir="ltr" aria-level="1">
Constrained feature set
</li>
<li dir="ltr" aria-level="1">
Modern frontend stack
</li>
</ul>
Built-in intelligence vs. Bolt-on analytics:
<ul>
<li dir="ltr" aria-level="1">
Atono: Cycle time is native&mdash;every story and bug automatically tracks time through 'In Progress' steps, powering estimated completion dates that update in real-time as you reorder your backlog
</li>
<li dir="ltr" aria-level="1">
Jira: Requires plugins or external analytics tools
</li>
<li dir="ltr" aria-level="1">
Linear: Basic time tracking, no predictive capabilities
</li>
</ul>
<h3>Why some tools slow down</h3>
Plugin architecture: Jira
<ul>
<li dir="ltr" aria-level="1">
Each plugin adds overhead
</li>
<li dir="ltr" aria-level="1">
Performance correlates with data volume
</li>
<li dir="ltr" aria-level="1">
Customization comes at a cost
</li>
</ul>
Legacy architecture: Bugzilla, Redmine
<ul>
<li dir="ltr" aria-level="1">
Older codebases
</li>
<li dir="ltr" aria-level="1">
Limited caching strategies
</li>
<li dir="ltr" aria-level="1">
Scaling requires hardware
</li>
</ul>

<h3>If you're 10-30 engineers:</h3>
<ul>
<li dir="ltr" aria-level="1">
Speed critical? &rarr; Linear
</li>
<li dir="ltr" aria-level="1">
Live in GitHub? &rarr; GitHub Issues
</li>
<li dir="ltr" aria-level="1">
Scaling soon? &rarr; Consider Atono early
</li>
</ul>
<h3>If you're 30-100 engineers:</h3>
<ul>
<li dir="ltr" aria-level="1">
Need consolidation? &rarr; Atono
</li>
<li dir="ltr" aria-level="1">
Heavy customization? &rarr; YouTrack
</li>
<li dir="ltr" aria-level="1">
Growing fast? &rarr; Avoid Linear (you'll outgrow it)
</li>
</ul>
<h3>If you're 100-300 engineers:</h3>
<ul>
<li dir="ltr" aria-level="1">
Value velocity? &rarr; Atono
</li>
<li dir="ltr" aria-level="1">
Need compliance? &rarr; Start evaluating Jira
</li>
<li dir="ltr" aria-level="1">
Microsoft shop? &rarr; Azure DevOps
</li>
</ul>
<h3>How Atono handles scale:</h3>
<ul>
<li dir="ltr" aria-level="1">
Public teams for transparency, private teams for sensitive work
</li>
<li dir="ltr" aria-level="1">
Workspace roles (Owner, Administrator, Standard User) maintain control
</li>
<li dir="ltr" aria-level="1">
Team roles (Team Admin, Backlog Owner) distribute responsibility
</li>
<li dir="ltr" aria-level="1">
Story refinement backlog for PMs to prep work before team assignment
</li>
<li dir="ltr" aria-level="1">
No performance degradation&mdash;same speed at 300 as at 30
</li>
</ul>
<h3>If you're 300+ engineers:</h3>
<ul>
<li dir="ltr" aria-level="1">
Have admin resources? &rarr; Jira
</li>
<li dir="ltr" aria-level="1">
All-in on Microsoft? &rarr; Azure DevOps
</li>
<li dir="ltr" aria-level="1">
Still care about developer experience? &rarr; Good luck
</li>
</ul>

The issue tracker decision isn't about features. It's about:
<ol>
<li dir="ltr" aria-level="1">
Where you'll be in 18 months (not where you are today)
</li>
<li dir="ltr" aria-level="1">
Your tolerance for complexity vs. need for customization
</li>
<li dir="ltr" aria-level="1">
Whether you want to consolidate or maintain best-of-breed
</li>
<li dir="ltr" aria-level="1">
Your team's patience for slow tools
</li>
</ol>
Most importantly: every migration has a cost. Choose for your next stage, not your current one.

Based on public information and user reports, the pattern is clear:
<ul>
<li dir="ltr" aria-level="1">
Linear is blazingly fast but hits walls around 50-75 users
</li>
<li dir="ltr" aria-level="1">
Jira scales infinitely but at the cost of performance and developer happiness
</li>
<li dir="ltr" aria-level="1">
GitHub Issues is perfect if you don't need project management
</li>
<li dir="ltr" aria-level="1">
Atono targets the gap: teams that need more than Linear but refuse Jira's complexity
</li>
</ul>
The best tool depends on your trajectory. But one thing is certain: your issue tracker shouldn't be the thing slowing you down.

Why AI Tools Create Coordination Chaos

You rolled out Copilot for devs. Midjourney for design. Claude for docs. Jasper for marketing. Cursor for code review.
Six months later, your team's faster individually, but somehow shipping isn't any faster.
After <a href="https://atono.substack.com/p/what-170-booth-conversations-revealed" target="_blank" rel="noopener">170+ conversations at SaaStock</a>, we kept hearing the same story: teams aren't struggling with individual AI tools. They're drowning in the coordination chaos between them.

McKinsey estimates <a href="https://www.mckinsey.com/capabilities/mckinsey-digital/our-insights/the-economic-potential-of-generative-ai-the-next-productivity-frontier?utm_source=chatgpt.com">AI could add $4.4 trillion annually to corporate profits</a>. Three-quarters of executives expect AI to cause significant disruption within three years. Your board expects those gains.
But here's your reality:
Month 1: "This AI coding assistant is incredible!" Month 3: "Wait, which version did the AI generate?" Month 6: "Nobody knows what anyone's building anymore."
More than 80% of organizations report no tangible impact on enterprise-level EBIT from their AI use. The math breaks because AI promises assumed individual velocity equals team velocity. But when everyone accelerates independently, you don't get faster delivery. You get chaos.

<h4>1. The context multiplication problem</h4>
60% of enterprise AI investments still come from innovation budgets&mdash;meaning teams are buying tools without coordination. Each creates its own bubble:
<ul>
<li dir="ltr" aria-level="1">
Cursor understands your codebase
</li>
<li dir="ltr" aria-level="1">
Claude knows your conversations
</li>
<li dir="ltr" aria-level="1">
Copilot learns your patterns
</li>
<li dir="ltr" aria-level="1">
Jasper tracks your brand voice
</li>
<li dir="ltr" aria-level="1">
Perplexity holds your research
</li>
</ul>
None of them know what the others know. Every switch costs focus. Every transition loses information. Your AI tools made everyone faster. Unfortunately, they didn't make anyone closer.
<h4 dir="ltr">2. The velocity mismatch crisis</h4>
Developers using GitHub Copilot complete tasks 55.8% faster. But look at the complete picture:
<table style="border-collapse: collapse; width: 100%;" border="1"><colgroup><col style="width: 33.2421%;"><col style="width: 33.2421%;"><col style="width: 33.2421%;"></colgroup>
<tbody>
<tr>
<td>Role</td>
<td>Speed with AI</td>
<td>Business Impact</td>
</tr>
<tr>
<td>Developers</td>
<td>13-22% more pull requests per week</td>
<td>Ship before specs are ready</td>
</tr>
<tr>
<td>Designers</td>
<td>5x faster iterations</td>
<td>Create for outdated requirements</td>
</tr>
<tr>
<td>PMs</td>
<td>Same planning velocity</td>
<td>Can't validate AI-generated work</td>
</tr>
<tr>
<td>QA</td>
<td>Standard testing speed</td>
<td>Backlog grows exponentially</td>
</tr>
</tbody>
</table>
Only 19% of executives report revenue increases over 5% from AI, and just 23% see any favorable change in costs.
<h4>3. The enterprise-scale coordination debt</h4>
Traditional handoffs were already painful. Add AI, and they become impossible:
<ul>
<li dir="ltr" aria-level="1">
That elegant solution your developer's AI generated? 25% of customer service requests now involve confusion from AI-generated features
</li>
<li dir="ltr" aria-level="1">
71% of organizations use AI in marketing and product development &ndash; but they're not coordinating
</li>
<li dir="ltr" aria-level="1">
Fewer than 10% of AI use cases make it past pilot stage
</li>
</ul>
Every AI-assisted decision made in isolation becomes coordination debt. 36% of C-suite executives report no change in revenues despite AI investment &ndash; they're paying interest on that debt.

Take Linear. Beautiful interface. Lightning-fast. Keyboard shortcuts for everything. Their users love the speed. But speed isn't your problem anymore.
"Linear is great for tracking issues," one VP Engineering told us at SaaStock, "but it doesn&rsquo;t help us coordinate our AI work."
Why? Because faster issue tracking doesn't fix context multiplication. A beautiful interface doesn't prevent velocity mismatches. Being 10x faster than Jira doesn't help when your real problem is that team members are operating in different AI-accelerated realities.
Linear optimized for human-speed workflows. But when your developer generates complete features in 30 minutes while your PM needs 3 days to verify requirements, a faster ticketing system won't help.

AI high performers &ndash; organizations where at least 20% of EBIT is attributable to AI &ndash; operate differently. They're not using better individual tools. They're using unified workflows that maintain context across AI-accelerated work.
Some teams call this "workflow intelligence" &ndash; the ability to maintain context as work evolves across different speeds. Think of it like stories that stay alive through the entire journey, not tickets that freeze requirements in time.
<h4>From tool chains to living context</h4>
AI laggards: Tool A &rarr; Tool B &rarr; Tool C &rarr; Tool D Result: Context lost at every transition, coordination friction prevents breakthrough gains
AI leaders: One unified workflow where context flows naturally Result: 60%+ potential productivity gains and millions in annual savings
Think of it like this: Instead of scattered around 15 different tools, your team gathers around a shared campfire. Everyone sees the same flame, contributes to the same conversation, moves toward the same goal.
<h4>From static tickets to evolving stories</h4>
Traditional tickets freeze requirements in time. But in the AI era:
<ul>
<li dir="ltr" aria-level="1">
Requirements clarify as AI shows possibilities
</li>
<li dir="ltr" aria-level="1">
AI can generate a greater variety of design candidates than previously possible
</li>
<li dir="ltr" aria-level="1">
User feedback demands quick pivots
</li>
</ul>
The breakthrough? Stories that evolve with your work, maintaining context as specs mature, code develops, and features ship. No more archeology expeditions to understand why something was built.
<h4 dir="ltr">The ROI reality check</h4>
92% of companies plan to increase AI investments, but without solving coordination:
<ul>
<li dir="ltr" aria-level="1">
For most functions, AI delivers cost reductions &ndash; but not at enterprise scale
</li>
<li dir="ltr" aria-level="1">
Organizations report strong individual productivity but struggle with collective gains
</li>
<li dir="ltr" aria-level="1">
Enterprises need to critically look at redefining job roles around AI collaboration
</li>
</ul>

Here's what coordinated AI acceleration actually looks like at a Fortune 500 financial services firm:
Without workflow intelligence:
<ol>
<li dir="ltr" aria-level="1">
PM writes spec in Jira (2 hours)
</li>
<li dir="ltr" aria-level="1">
Dev switches to IDE with Copilot (loses context, 30 min)
</li>
<li dir="ltr" aria-level="1">
Dev switches to LaunchDarkly for flags (loses more context, 45 min)
</li>
<li dir="ltr" aria-level="1">
QA switches to TestRail (reconstructs context, 1 hour)
</li>
<li dir="ltr" aria-level="1">
Analytics in Mixpanel show problems (nobody remembers why, 2 hours debugging)
</li>
</ol>
Total coordination overhead: 6.25 hours per feature
With workflow intelligence:
<ol>
<li dir="ltr" aria-level="1">
PM writes evolving story in unified workspace
</li>
<li dir="ltr" aria-level="1">
Dev sees specs, codes, and controls deployment in same context
</li>
<li dir="ltr" aria-level="1">
QA tests with full visibility of intentions and implementation
</li>
<li dir="ltr" aria-level="1">
Analytics feed back to the same story for continuous learning
</li>
</ol>
Total coordination overhead: 30 minutes per feature
Same AI tools. Same team. Organizations implementing unified workflows report 20-40% time savings and 30-50% backlog reduction.

While you wrestle with coordination, AI leaders are capturing productivity gains equivalent to 9% of industry revenue in tech sectors. The AI productivity paradox is real, but it's not inevitable.
Only 1% of companies believe they've reached AI maturity. The 99% are stuck in coordination chaos. The difference? The 1% solved coordination before acceleration.
Your choice is simple:
<ul>
<li dir="ltr" aria-level="1">
Keep adding AI tools and watch productivity stagnate
</li>
<li dir="ltr" aria-level="1">
Build unified workflows that turn AI chaos into competitive advantage
</li>
</ul>
The $4.4 trillion promise is still achievable. But only for teams who understand that in the AI era, coordination is the new competitive moat.

This piece came out in November 2025. Six months later, the chaos pattern hasn't gone anywhere &ndash; but we know more about the actual fix.
When we built Atono's Glossary and compared it against our own AI-generated user stories, 60% needed changes. Not because the AI was lazy. Because it was working confidently from context that didn't match our product. That's the failure mode breaking AI-accelerated teams: not wrong, almost right. Wrong gets caught in review. Almost right ships to production.
Workflow intelligence &ndash; connecting tools so context flows &ndash; is necessary but not sufficient. The piece missing underneath is structured product context: your terminology, your concepts, the shared language that defines how your product actually works. Today that knowledge lives in PMs' heads and in spec docs from three sprints ago. Cursor, Claude Code, and Copilot can't see it. Jira and Linear can't enforce it.
That's Product Knowledge: the layer that sits alongside Jira or Linear so the rest of your stack actually understands what you're building. Repeatable, refreshable, reviewable, permissioned. Not another doc to maintain &ndash; a layer your existing stack queries.
The lens that matters here is Quality. When AI builds from your real product context, fewer almost-right features ship &ndash; and fewer "wait, that's not what we meant" moments in QA.
We dug into this with Refactoring.fm. 350 engineering teams. The patterns are uglier than we expected.

What 350 engineering teams reveal about planning, knowledge, and AI

MCP Server Blog

MCP is plumbing. What matters is what flows through it.
Doug wrote the post below in November to launch our MCP server. Six months later, I think the core idea still holds: AI-generated work creates a coordination problem as much as a coding problem.
Most MCP servers pipe actions. Move this ticket. Create that story. Update the assignee. Useful &ndash; but automation alone doesn&rsquo;t solve the bigger issue: AI still doesn't understand your product.
Since launching the MCP server, we&rsquo;ve been expanding the context layer around those workflows. AI Context captures design decisions, investigation notes, and implementation summaries directly on backlog items as work happens, so future AI sessions &ndash; and future developers &ndash; don&rsquo;t start cold every time.
We&rsquo;ve also been working on Product Knowledge, starting with the Glossary. Teams can generate structured product context from their documentation and use it alongside AI tools and MCP workflows, instead of relying on models to infer terminology from scattered docs and ticket history.
The combination matters. MCP reduces workflow friction. AI Context preserves implementation continuity. Product Knowledge reduces context drift.
Wrong gets caught. Almost right gets shipped. An AI that generates a perfectly-formed story using the wrong definition of "subscription" will burn a sprint before the mistake surfaces in review. Plumbing without context is just faster bad work.
That&rsquo;s the developer experience problem we&rsquo;re focused on solving.
Want to see what flows through? <a href="https://atono.io/lp/get-your-glossary-built">Preview the Atono Glossary</a>.
The original post follows. Read on for how the pipe got built.
&ndash; Daniel

Individual speed keeps improving, but team velocity hasn't caught up.
Developers fly through code with AI assistants like Claude, Cursor, Windsurf, and Copilot. But coordination still happens the old way &mdash; manual updates, browser tabs, copy-paste workflows.
The result? Your developers are fixing 10 bugs a day but spending 50 minutes just managing the coordination around those fixes.
That's not productive friction. That's just friction.
Until now, AI assistants and workflow tools spoke different languages. AI could write a fix, but it couldn't move the story, update the assignee, or document the change &mdash; because your workflow data lived somewhere else.
The Atono MCP Server bridges that gap.

The MCP Server runs locally using Docker and connects your AI tools to your Atono workspace through the Model Context Protocol (MCP) &mdash; an emerging open standard for secure AI-to-system integration.
Think of it as an interpreter between your AI assistant and your workflow.
Once connected, your AI can:
<ul>
<li dir="ltr" aria-level="1">
Create stories from plain English descriptions
</li>
<li dir="ltr" aria-level="1">
Move work through workflow steps on your team's board
</li>
<li dir="ltr" aria-level="1">
Assign or reassign teammates without leaving your editor
</li>
<li dir="ltr" aria-level="1">
Document fixes automatically in natural language
</li>
<li dir="ltr" aria-level="1">
Retrieve team and workflow context so the AI understands your setup
</li>
</ul>
One conversational command. Multiple workflow actions. Zero context switching.
<a href="https://www.youtube.com/live/oN9It-9a0ec?si=8RfhqYqdB5DFBEjQ&amp;t=270">See our CPO Doug give an inside look at how he works with the MCP Server &rarr;</a>

Let's say you're fixing a bug. You tell your AI assistant:
"I fixed the pagination issue in the API. Document it, assign to Marco, and move it to Testing."
Behind the scenes, the AI connects to your Atono MCP Server and chains three workflow-aware tools:
<ul>
<li dir="ltr" aria-level="1">
atono_document_bug_fix &rarr; adds a plain-English summary of what changed
</li>
<li dir="ltr" aria-level="1">
atono_update_bug_assignee &rarr; assigns Marco
</li>
<li dir="ltr" aria-level="1">
atono_update_bug_step &rarr; moves the bug to Testing
</li>
</ul>
The result: one command, handled safely through Atono. No browser tabs. No copy-paste. No forgetting to document what actually happened.
<a href="https://www.youtube.com/live/rfEgLsqCv1Q?si=jYgs6bAu_M64JX1m&amp;t=770">Watch our senior engineer Lex walk through his real-life workflow with the MCP server &rarr;</a>

Create structured stories from conversation:
"Create a story for OAuth GitHub integration. Users should be able to sign in with GitHub, we need to store tokens securely, and handle automatic token refresh. Add it to the Platform team backlog."
Your AI assistant creates a properly structured story with acceptance criteria and adds it to the backlog.
Update work as you complete it:
"I just finished the auth refactor in STORY-445. Move it to Code Review and assign to Taylor."
Your assistant handles the update while you move on to the next task.
Check story details without context-switching:
"Pull up STORY-423 and show me what acceptance criteria still need to be met."
Your assistant retrieves the story and shows you what's left to complete.
<a href="https://docs.atono.io/docs/mcp-server-for-atono#/available-tools">See the full list of available tools in our documentation &rarr;</a>

Every context switch costs more than time &mdash; it costs momentum.
When your developers stop to manage the workflow, their focus breaks. When those updates don't make it back into your planning tool, your visibility breaks. And when coordination becomes a chore, it becomes optional &mdash; which means your system of record slowly stops reflecting reality.
The Atono MCP Server closes that loop. It gives AI assistants a structured, secure way to participate in your workflow, so coordination happens automatically &mdash; not as an afterthought.
Your developers stay in flow. Your stories stay accurate. Your team moves together again.

When developers update workflows conversationally instead of context-switching:
<ul>
<li dir="ltr" aria-level="1">
Your product team sees reality: Stories reflect actual progress, not what someone remembered to update yesterday. No more &ldquo;wait, is this actually done?&rdquo; in standups.
</li>
<li dir="ltr" aria-level="1">
Your planning gets honest: When updating the board isn&rsquo;t a chore, your backlog reflects what&rsquo;s really happening. Velocity metrics become meaningful again.&nbsp;
</li>
<li dir="ltr" aria-level="1">
Your scaling doesn&rsquo;t break: At 20 people, manual updates are annoying. At 50, they&rsquo;re impossible. Automated coordination scales linearly while your team grows exponentially.
</li>
</ul>
The difference: Teams report shipping materially faster not because they code fast, but because coordination stops being the bottleneck.

We didn't build this as an experiment. We built it because we saw an opportunity.
Our team uses AI tools daily to write and review code. We noticed that while AI made the coding part seamless, updating the workflow still required stepping out of the editor &mdash; even if just for a few seconds. It wasn't painful, but it was friction we didn't need.
So we built MCP tools that let AI handle the coordination work in the same conversational flow where the code gets written.
Examples:
<ul>
<li dir="ltr" aria-level="1">
A document_bug_fix tool &mdash; because developers forget (or deprioritize) writing summaries after fixing things. Now the AI does it in plain English, automatically.
</li>
<li dir="ltr" aria-level="1">
Workflow updates scoped to teams &mdash; because not every team uses the same "In Progress" or "Testing" step. The tools understand your workflow, not a generic one.
</li>
<li dir="ltr" aria-level="1">
A single setup that works across AI clients &mdash; because your team uses Claude, Cursor, Windsurf, and Copilot. We didn't want to pick winners.
</li>
</ul>
We use this daily. Our developers update workflows conversationally instead of context-switching to the browser. It's not revolutionary &mdash; it's just smoother.

The MCP Server runs locally in Docker and enforces your workspace permissions at every interaction. If a developer can't see a story in Atono, they can't access it through AI tools either.
That means developers can't access private team backlogs unless they're members. Can't update bugs they don't have permission to modify. Your permissions travel with your data because they're enforced at the API level, not just in the UI.
We use this daily on our own team. Every AI action respects who can do what&mdash;because shipping fast only matters if you can trust what gets shipped.

<ol>
<li dir="ltr" aria-level="1">
Install Docker Desktop (v27+).
</li>
<li dir="ltr" aria-level="1">
Run:
</li>
</ol>
<code>docker pull atonoai/atono-mcp-server:VERSION-NUMBER</code>
<ol start="3">
<li dir="ltr" aria-level="1">
Add your Atono API key in your AI tool's MCP config.
</li>
<li dir="ltr" aria-level="1">
Restart your tool &mdash; you'll see Atono listed as a server.
</li>
<li dir="ltr" aria-level="1">
Try something simple:
</li>
<ul>
<li dir="ltr" aria-level="2">
"Create a story for adding OAuth support for GitHub."
</li>
<li dir="ltr" aria-level="2">
"Move BUG-312 to Testing and assign to Sarah."
</li>
</ul>
</ol>
That's it. You've just turned your AI into a member of your workflow.
<a href="https://docs.atono.io/docs/mcp-server-for-atono#/configuration">Need the full setup for your specific tool? View step-by-step instructions &rarr;</a>

You don't need an enterprise contract to experiment. Atono is free for up to 25 users, with unlimited issues and all features included.
No demo wall. No sandbox limits. Test it on your real backlog, with your real team, in your real workflow. Not a sanitized demo environment.

This isn't about replacing your tools &mdash; it's about connecting them.
Your developers already use AI to code faster. Now, with Atono's MCP Server, your AI can help your team coordinate faster too.
One bridge, built for how teams actually work.

How Atono’s Feature Flags Empower Fast Development

Feature flags are one of the most powerful tools in a product team&rsquo;s toolkit. They make it possible to ship code quickly, test ideas safely, and keep production stable. But not every type of flag serves the same purpose&mdash;or the same people. When a single tool tries to cover them all, it often slows teams down instead of speeding them up.
The clearest framework I&rsquo;ve seen comes from Pete Hodgson&rsquo;s seminal article <a href="https://martinfowler.com/articles/feature-toggles.html">Feature Toggles (aka Feature Flags)</a>. His four categories&mdash;Release, Experiment, Operations, and Permission&mdash;map to different roles in a company and have become so widely adopted that many vendors tailor their offerings to support them. This framework is also a useful way to explain the choices we made at Atono.
But here's what we've observed: when teams try to manage all four types in one system, they either pay for expensive standalone services or create coordination bottlenecks between teams. We built Atono differently. By focusing on the flags product teams actually use daily&mdash;Release and Experiment&mdash;we integrate them directly into your development workflow instead of requiring another separate tool.

Before diving into our approach, it's worth briefly explaining Hodgson's categories:
<ul>
<li dir="ltr" aria-level="1">
Release flags help teams deploy incomplete features safely and control rollouts.
</li>
<li dir="ltr" aria-level="1">
Experiment flags enable A/B testing and gradual feature validation.
</li>
<li dir="ltr" aria-level="1">
Operations flags provide production safety controls like kill switches and performance tuning.
</li>
<li dir="ltr" aria-level="1">
Permission flags manage customer entitlements and feature access based on contracts.
</li>
</ul>
Each serves different people, has different lifecycles, and requires different management approaches.

At Atono, we deliberately focused on the types of flags that work best for small, fast-moving, cross-functional teams. To improve the experience of using feature flags, <a href="https://atono.substack.com/p/why-developers-stopped-asking-permission">we prioritized reducing the friction of managing them</a>. That meant leaving out Operation and Permission flags and focusing on the ones product teams rely on most: Release and Experiment flags.
In this article, I&rsquo;ll explore the tradeoffs of trying to support all four types and how our approach empowers smaller, fast-moving, cross-functional teams instead of getting in the way of their progress.

Conventional wisdom says feature flags should be temporary. But some&mdash;like those tied to production safety or customer contracts&mdash;are intentionally long-lived. What makes these flags different isn&rsquo;t just their lifespan, but the fact that they&rsquo;re controlled by different people.
That distinction shapes how each type of flag is used, who needs access to it, and whether it belongs in your development workflow at all. At Atono, we&rsquo;ve focused on the flags that product teams manage themselves because keeping those in the development workflow is what helps teams operate quickly and with reduced risk.
Let's take a closer look.

Release and Experiment flags are primarily for PMs and development teams. Product teams use them to support fast, iterative development. These flags are expected to be removed once a feature is complete or an experiment ends. The development team and its PM know when a feature is ready to roll out.
QA may want to enable a feature early in their test environment to begin verification. Developers often turn them on locally while they&rsquo;re building, and PMs may use them to share demos. The more integrated these flags are with the development lifecycle, the better. Using a separate system&mdash;or needing to ask someone else to flip a flag&mdash;quickly becomes a bottleneck.

Operations flags are used by operations engineers (who are sometimes developers), primarily to support or safeguard production systems. These include kill switches that disconnect unstable sub-systems, flags that switch rate-limiting strategies under heavy load, and flags that increase the logging level to help troubleshoot problems.
Some are temporary, but many are long-lived, because they&rsquo;re critical to keeping the application running smoothly in production. Access to these flags should be limited to people responsible for production operations. That&rsquo;s why it makes sense to isolate them in a separate system&mdash;away from the broader development team.

Permission flags (sometimes called entitlement flags) are typically used by Client Success or account teams. They control which features are enabled for which customers based on contracts or entitlement. They're usually permanent flags and managed per customer or customer group.
At Atono, we believe the account management system should be the authority for these configurations&mdash;not the feature flag system. This keeps responsibility clear and reduces the number of tools that non-technical teams need to use.

One last characteristic of Operation and Permission flags is that they often can&rsquo;t have sensible in-code defaults.
For example, a permission flag that controls access to a contracted feature can&rsquo;t default to &lsquo;off&rsquo; without breaking the agreement, and can&rsquo;t default to &lsquo;on&rsquo; without over-delivering. Likewise, an operation flag such as a kill switch can&rsquo;t safely default either way: set to &lsquo;on,&rsquo; it could take down healthy systems; set to &lsquo;off,&rsquo; it could leave a faulty service running.
I&rsquo;ve encountered development teams who refused to use flags that were controlled externally from their applications because of this risk. There&rsquo;s always a possibility&mdash;however small&mdash;that the application won&rsquo;t be able to fetch the flag configuration from the remote service.
Our SDK uses multiple techniques to be resilient when flags do have reasonable defaults. For example, flag configurations are cached once retrieved from the API, so evaluations remain fast and consistent even if the API is temporarily unreachable. In-code defaults are only used as our last line of defense, making the whole strategy fail-safe.
But the challenge with Operations and Permission flags is that no safe default exists in the first place&mdash;so even this kind of resilience can&rsquo;t resolve the risk.
Sometimes, teams that rely heavily on Operation and Permission flags conclude that they can&rsquo;t afford to separate their management from the codebase. Or, if they adopt an external feature management tool, they&rsquo;ll usually spend time and resources on infrastructure that replicates the feature configurations in their network so that they never have to fall back on in-code defaults.

Companies that offer "feature flag as a service" and aim to handle all these types of flags inherently become bottlenecks. This happens because Release, Experiment, Operations, and Permission flags are typically managed by different groups within an organization. In the end, these feature management services have to compromise to meet the different needs of development teams, operations, and Client Services.
It&rsquo;s like how companies use different software for HR and sales: both manage people, but the roles, workflows, and responsibilities are completely different. The same applies to feature flags. Even though they all toggle behavior, the people using them, and the context in which they&rsquo;re used are vastly different.
At Atono, we believe that these groups deserve tools that are suited specifically to their needs. By optimizing for the experience of product teams&mdash;where developers and PMs work closely together&mdash;we&rsquo;re able to make using feature flags something teams embrace, rather than treat as a burden.

27 Blog Thumbnail

It's 9:47 AM and Marcus is already behind.
He's got the Jira tab open, but the story he's updating needs context from a Slack thread that's now buried under 200 messages. The designer pinged him in Figma comments about the same feature. The PM wants a status update&mdash;but in Asana, not Jira, because "that's where leadership looks." And somewhere in LaunchDarkly, there's a feature flag he needs to verify before the 10:00 standup.
He hasn't written a single line of code yet.
This is what "tooling" looks like for most product teams. Not acceleration. Drag. Every click, every context switch, every "wait&mdash;where's that doc?" adds friction that compounds across your entire organization. And the real cost isn't hiding in your software budget. It's in the hours your team spends being the glue between systems that were supposed to help them move faster.
The best product teams work side by side, solving problems together. But how do you work side by side when your tools are scattered across eight different browser tabs?

Here's the thing about SaaS pricing: the seat fee is a misdirection. What looks like $10 here and $20 there adds up to something much uglier when you run the real numbers.
Your Jira license runs somewhere between $8 and $17 per seat depending on tier. Then there's LaunchDarkly&mdash;what looks like a simple per-seat model on the pricing page often balloons into $30-50K annually once your team actually uses it at scale. Layer on TestRail for QA at roughly $35 per user, an analytics platform like Amplitude or Mixpanel that easily hits $50+ per head, and the "backup" project management tool someone added because Jira's interface was making everyone miserable.
For a 40-person team, you're staring at $58,000 to $68,000 in licensing alone. At 75 people? North of $100K. And that's before the real cost kicks in.
The license fees? They're the tax you can see. The tax you can't see is what happens when Sarah, your senior engineer, needs context from three different systems before she can write her first line of code. Research from Gloria Mark at UC Irvine found that it takes an average of 23 minutes and 15 seconds to fully refocus after switching contexts. Sarah's morning involves at least four context switches before standup. That's nearly two hours of cognitive recovery time&mdash;before lunch.
Multiply that across your team. That six-figure distraction tax is hiding in plain sight, disguised as "collaboration."

Status syncs. Tool hopping. Slack archaeology. None of it moves your product forward.
The average product leader spends 8-12 hours per week just moving information between systems. If your fully loaded cost is $150K annually, that's $35,000 per year you're paying someone to be a human API. For a team of 40? That's over $500,000 in productivity loss, every single year&mdash;and that's a conservative estimate.
Here's the irony that should sting: AI was supposed to fix this. Studies show developers complete tasks 26&ndash;55% faster with AI coding assistants. But research from Faros AI found that teams with high AI adoption see PR review times increase by 91%&mdash;the bottleneck just moved downstream. Individual acceleration without coordination infrastructure means more PRs stacking up, more context that needs syncing, more Slack threads spiraling into oblivion. The AI productivity paradox isn't about the AI. It's about the fact that faster individuals create more coordination overhead, and your fragmented tools can't handle it.
Teams who've consolidated to unified platforms report spending significantly less time in status sync meetings&mdash;one common pattern we see is teams eliminating their weekly "tool sync" standup entirely once status is visible in one place. Not because they're working less&mdash;because they're finally working together, in the same place, with the same context.
There's a reason the quiet migration to unified platforms is accelerating. When work, context, and coordination live together, velocity follows.

Let's get concrete. Here's what changes when everything lives in one place.
Planning happens with context intact. Product writes stories with acceptance criteria. Engineering adds technical notes and estimates based on real cycle time data&mdash;not guesses. Design links mockups. All in the same place, visible to everyone who needs it. No one asks "where's the latest spec?" because there's only one place it could be.
Developers control their own feature flags. No tickets. No waiting. No separate tool with its own login and its own mental model. They flip flags in dev, test, and production directly from the story they're working on. When flags live with stories, the "which flag controls this feature?" confusion disappears. Teams tell us this alone eliminates a category of deployment mistakes they used to chase regularly.
Bug triage happens before work hits the backlog. Engineering managers review reported issues with full context&mdash;severity, risk rating, related stories&mdash;and only well-understood, actionable bugs make it to the team. No more "where did this come from?" in standups. No more archaeological expeditions through month-old Slack threads.
Cycle time tracking is automatic. You see exactly where work slows down in your workflow. Spot blockers early with staleness indicators based on your team's actual historical patterns, not arbitrary thresholds someone picked because it felt right.
Quality becomes shared, not handed off. QA sees what's coming, what's controlled by flags, what's deployed where. They add test status to stories, link bugs they find. Everyone stays aligned without a status meeting to make it happen.
And here's the part that matters most: you close the loop from problem to solution to outcome. Feature flags roll out incrementally. Product sees what's live in which environments. Analytics connect back to the stories that shipped them. You validate what worked, adjust what didn't, and carry that learning forward.
The difference isn't subtle. In Atono, bulk updates, flag changes, and status transitions happen in context&mdash;without opening five tabs and losing your train of thought. We built it this way because we use it every day.

Empowered product teams rest on four pillars: tackle risks early, focus on outcomes not output, solve problems collaboratively, and be accountable for results.
Tool sprawl quietly breaks all four.
Tackling risks early? Engineering feasibility lives in one tool, design usability feedback in another, product value hypotheses scattered across three more. By the time you've assembled the full picture, you've burned two weeks&mdash;and the window to pivot cheaply has closed.
Outcomes over output? Most teams track story points in Jira but can't connect those stories to feature adoption without jumping through LaunchDarkly, then Amplitude, then back to the roadmap doc. So they ship and hope. Velocity becomes the goal because it's the only thing that's measurable across the tool chaos.
Collaborative problem solving? When discovery happens in Notion, engineering spikes live in Linear, design iterations are in Figma, and the backlog is in Jira, you don't get collaboration. You get documentation in disappearing Slack threads and decisions that evaporate the moment the meeting ends.
Accountability for results? You can't be accountable for what you can't see. When work is fragmented, accountability becomes "did you update Jira?" instead of "did this solve the customer problem?"
And here's the reality that most tools ignore: the majority of your team's work is brownfield&mdash;maintaining, extending, and improving existing products rather than building from scratch. Tool sprawl makes brownfield work exponentially harder because the context is scattered across years of accumulated tool decisions.
Consolidation restores the foundation. One context, one conversation, shared accountability. It's not just operational efficiency&mdash;it's how empowered teams actually stay empowered.

ClickUp tries to be everything for everyone and ends up being mediocre at most things. Linear is elegant&mdash;genuinely elegant&mdash;but it treats everything as an issue. Your feature story, that typo bug, and the customer request all look the same, which means you lose the semantic meaning that makes prioritization possible. Monday is task management dressed up as product tooling.
Atono is purpose-built for cross-functional product teams. We've been using it to build Atono for over a year&mdash;eating our own cooking daily.
Living Stories, not static tickets. Stories in Atono maintain context through the entire lifecycle&mdash;from discovery through deployment to analytics. They evolve as your understanding evolves. Linear flattens everything into issues; we give each work type its own purpose-built workflow.
Built-in feature flags developers actually control. No separate LaunchDarkly contract bleeding $30-50K annually. Flags live in the story, visible to product, QA, and engineering. Developers deploy and roll out without asking permission or filing a ticket.
Purpose-built objects. Stories &ne; bugs &ne; issues. Each has its own workflow, its own context, its own purpose. No more forcing everything into generic "issues" and losing meaning in the translation.
Workflow intelligence, not just workflow automation. Cycle time breakdowns show where work actually gets stuck. Estimated completion dates based on your team's real delivery patterns. Staleness indicators that adapt to how your team works&mdash;not arbitrary rules that trigger false alarms.
We're not trying to replace Slack or replicate your email. We integrate with the tools that actually add value and replace the ones that are dragging you down. The goal is simple: reduce the friction, keep the focus, ship without the stress.

Here's what consolidation looks like when you run the numbers honestly.
On the cost side: You're replacing 5-8 tools with one platform. For that 40-person team spending $122+ per user across fragmented tools? Consolidating drops your licensing to roughly $25 per user. That's $46,000 in savings annually&mdash;real dollars you can redeploy to hiring, or let fall to the bottom line. At 75 people, you're looking at nearly $90K per year. And that's just the licensing. The productivity recovery is harder to measure precisely, but teams consistently report getting 30% of their coordination time back.
On the operational side: Fewer status meetings because status is visible. Faster onboarding because there's one system to learn, not ten. Less "meta-work"&mdash;the work about work that makes everyone feel busy without making progress.
On the strategic side: Ship in days instead of sprints. Predictable velocity based on real data instead of gut feel. Scale your team without breaking your process&mdash;because adding people to a fragmented tool stack creates exponential coordination overhead, while adding people to a unified platform creates linear overhead.

Every head of product reading this is thinking the same thing: "Sure, but the switching cost..."
Fair question. Here's the honest answer.
Data migration is fast. Import from Jira takes about 5 minutes. Your stories, bugs, and history come with you. You don't start from scratch or spend three months in "migration mode."
Your workflow doesn't have to change. Atono adapts to how your team works. You're not learning a new process&mdash;you're doing your existing process in one place instead of eight. The concepts translate; the clicks don't.
Start small, scale when ready. The free tier lets you try with one team before rolling out broadly. See the difference in week two, not month six. Expand when you're confident, not when a sales rep pressures you.
No vendor lock-in. Your data stays yours. Export anytime. We're not holding it hostage because we don't need to&mdash;we'd rather earn your renewal than trap you into it.
The teams that wait to consolidate aren't avoiding risk. They're paying the coordination tax every single sprint while they wait. That's not caution&mdash;that's compounding cost.

More than 300 product teams have adopted Atono since we launched in July&mdash;without a sales team pushing them there. They're not switching because consolidation is trendy. They're switching because they're tired of burning sprints on coordination overhead that doesn't move their product forward.
The hardest part isn't switching tools. It's admitting the old ones were slowing you down.
What's your tool sprawl actually costing?
Here's a quick framework: Add up your annual spend on project management, feature flags, test management, and analytics. Then estimate the hours per week your team spends syncing information between those tools&mdash;multiply by your average hourly rate and 52 weeks.
For a 40-person team, we typically see:
<ul>
<li dir="ltr" aria-level="1">
Tool licensing: $58,000&ndash;$68,000/year
</li>
<li dir="ltr" aria-level="1">
Coordination tax: $400,000&ndash;$500,000/year (at 8&ndash;10 hrs/week across the team)
</li>
<li dir="ltr" aria-level="1">
Total drag: $450,000&ndash;$570,000/year
</li>
</ul>
Want to see how Atono handles the workflows driving that cost? <a href="https://atono.io/demo" target="_blank" rel="noopener">Book a 20-minute walkthrough</a>. We'll show you exactly how Atono handles planning, feature flags, testing, bug tracking, and velocity intelligence&mdash;so you can decide if it fits how your team actually works.
&nbsp;

28 Blog

The right tool doesn&rsquo;t just help you move fast&mdash;it also helps everyone move together. If you&rsquo;ve been using Linear, you already value speed, focus, and great UX. Atono was built with those same principles&mdash;but designed from the start to support cross-functional collaboration across the full product team.
Our built-in Linear import makes switching to Atono simple, so you can keep building without missing a step. Here&rsquo;s why more teams are making the move&mdash;and what Atono unlocks when everyone&rsquo;s working together.

Linear is a great fit for development teams to define their work&mdash;but that covers only a small part of the software delivery lifecycle. Product teams work best when they have more context to plan, triage, support, and iterate together. Atono brings structure, visibility, and speed to the entire product workflow&mdash;so your team stays aligned from idea to delivery.

Coordinated delivery with flexible timeboxes Separate time from scope. Atono timelines let teams plan around shared delivery windows without cramming everything into one board or workflow. Timeboxes handle delivery dates; product themes define scope.
Forecasts based on real delivery speed Each team&rsquo;s backlog shows estimated completion dates based on its historical cycle time. No setup, no guessing&mdash;just a clear forecast based on how your team actually works.
Distinct workflows for stories and bugs No more one-size-fits-all pipelines. Atono separates stories and bugs by design, so features move through a structured refinement workflow, and bugs get the fast triage they require.
First-class acceptance criteria Acceptance criteria have their own deep links, comments, and attachments&mdash;so they&rsquo;re easy to reference, test, and update. Everything stays connected, even if a story changes.
Feature flags built in Flip features on or off directly from the story they were built from. Atono&rsquo;s flags work across environments and log history for easy rollbacks&mdash;no separate tool required.
Bug reports with full context Our Chrome extension captures everything from OS and browser errors to viewport size&mdash;so engineers get what they need to debug, without back-and-forth or external tools.
Feature engagement Keep the entire team informed about customer adoption with a built-in feature analytics&mdash;so key data is visible to everyone, not just the privileged few.

Bring your issues into Atono with a CSV upload. You can:
<ul>
<li dir="ltr" aria-level="1">
Match teams and product themes by name
</li>
<li dir="ltr" aria-level="1">
Classify items as stories or bugs
</li>
<li dir="ltr" aria-level="1">
Map statuses to workflow steps
</li>
<li dir="ltr" aria-level="1">
Retain original IDs for traceability
</li>
</ul>
<a href="https://docs.atono.io/docs/import-from-linear#/">Read the import from Linear guide</a>
Try importing a single project to explore how timelines, flags, and structured workflows come together&mdash;and see whether Atono&rsquo;s a better fit for how your team works.

Whether you&rsquo;re just starting out or scaling fast, Atono gives you the structure to move quickly&mdash;and the depth to grow without switching tools again.

9 Illustration   Blog (1)

In my experience, working with mockups and prototypes early in the ideation process is a key behavior of successful product managers. It's easy to jot down "add new feature here," but that rarely captures the real impact of a change. Once you start examining the actual UI, its behaviors, and transitions between states, you uncover nuances, edge cases, and missing logic that words alone don't reveal.
Over the years I&rsquo;ve used Balsamiq for this. The way it resembles a scribble on the back of a napkin clearly indicates it&rsquo;s not meant to be the specification and invites collaboration. But recently, AI has become my new go-to for early thinking. It can generate sample data, apply large-scale changes, and offers enough UX guidance to keep PMs from drifting too far off track.
Before we go further, this process is meant to refine ideas, not replace UX. I've led product and UX teams for 15 years, and the point of this "feature riffing" is to walk into conversations better prepared, not more prescriptive. Great UX partners need the freedom to explore. This is simply the work I do to organize my thinking before bringing them in.
With that clarified, let's dive in!

One area in Atono I want to improve is splitting stories. We believe strongly in smaller, well-scoped stories and aim to decompose everything down to size medium or less. Although we have a &lsquo;Duplicate story&rsquo; feature, it doesn't quite support true splitting.
So I drafted an initial story&mdash;nothing fancy yet, but enough to get started:
<img src="https://atono-test.directus.app/assets/90514881-fc89-4f46-8b95-d9cfffbcff55.png?width=1920&amp;height=897" alt="Split Stories">
With the basics down, I wanted to see how the flow would actually feel&mdash;what the user would click, how the dialog would behave, and where friction points might appear.
Next, I grabbed a screenshot of our current story editing UI, started a new chat in Claude Desktop, uploaded the screenshot, and prompted:
I would like to create a few mockups for STORY-648. Attached is the current UI with the action menu open. Can you mock up the story page with the revised menu and the split-story UI described in AC#2?
Claude recognized I was referring to a story and automatically pulled the details from Atono via our <a href="https://atono.io/blog/introducing-atonos-mcp-server">MCP server</a>&mdash;a tool that lets Claude (or other AI tools) directly access story content, acceptance criteria, and context without me needing to copy and paste.
<img src="https://atono-test.directus.app/assets/0259b2c5-6be8-4f2e-8e56-980bcfb0d9b9.png?width=1484&amp;height=1327" alt="Feature Riffing Img 02">

Claude's first mockup added icons to each menu option&mdash;not what we use today, but easy enough to correct. I asked it to remove the icons, and it complied.
<img src="https://atono-test.directus.app/assets/810f65bc-afe9-454f-81cb-b85d25347acf.png?width=675&amp;height=529" alt="Feature Riffing Img 03">
From there I opened the new "Split story" option, and Claude built out a dialog for defining the split. After testing it for a few minutes, a hole in my original story became obvious.

I had specified that acceptance criteria (ACs) should be selectable, but I hadn&rsquo;t considered that ACs are hierarchical and that brings some other considerations to the table.
Claude revealed a scenario like this:
<img src="https://atono-test.directus.app/assets/bdbbe4bc-5a45-4ba2-b91d-7988dcc16b4d.png?width=1513&amp;height=794" alt="Feature Riffing Img 04">
Selecting a child AC without the parent raises questions:
<ul>
<li dir="ltr" aria-level="1">
Should the parent come along for context?
</li>
<li dir="ltr" aria-level="1">
If only some children are selected, should the parent be copied or moved?
</li>
<li dir="ltr" aria-level="1">
Should child ACs automatically inherit the parent's selection state?
</li>
</ul>
This is where AI becomes most valuable: the interaction exposes the blind spots you didn&rsquo;t know to look for.
To tighten the logic, I gave Claude a prompt:
Acceptance criteria are hierarchical. When a child is selected, all parents should be selected. If a parent is selected, all children should initially be selected but can be unselected. If a parent is unselected, all children should be unselected.
Claude updated the mockup to reflect this logic.
This forced me to refine the acceptance criteria in my story&mdash;and to specify that if a parent is selected without all children selected, it should be copied, not moved, to the new story to avoid losing context.

The sample ACs in the mockup weren't deep enough to really test the interactions with the user interface, so I asked Claude:
Can you add more second-level acceptance criteria so the hierarchical behavior is clearer?
This is one of AI's quiet superpowers: generating sample data. I find you get far better insights into UI behavior when the data feels real, and isn&rsquo;t Lorem Ipsum.

At this point the main flow was working, but I was curious whether there were better patterns. So I asked:
Do you have any other UI patterns you would recommend to solve the problem?
Claude suggested eight alternatives, including a split view for seeing the original and new story at the same time, and a drag-and-drop interface. I tried a few ("Let's see the Side-by-Side Split"), but ultimately felt the original dialog best demonstrated what matters most to the persona (which conveniently in this case, was me).

Before finishing, I asked:
Are there any acceptance criteria I should add to my story?
Claude caught a good one: what happens if someone tries to split without selecting any ACs to move or copy? (Side note: should I tell Claude "You are absolutely right"?)
<img src="https://atono-test.directus.app/assets/cdcb773a-0f44-4020-9eea-d4f7bbadb9b4.png?width=1422&amp;height=819" alt="Feature Riffing Img 05">
Our current MCP implementation can create stories but not update them (I already have my first enhancement request from&hellip; myself!), so I pasted the AC in manually, had Claude update the mockup to match, and attached the HTML prototype to the story in Atono.
At this point, I felt the story was groomed and ready to pull in my UX partner and the engineering team lead to walk them through what I had and get their feedback. My UX partner can then figure out how to make the real deal in Figma so we can submit this story to the engineering team for sizing.
Here are some screenshots of the interactive mockup in action starting with the menu:
<img src="https://atono-test.directus.app/assets/8c37dfc3-7bfd-4be0-947c-bf02abecdc22.png?width=2400&amp;height=719" alt="Feature Riffing Img 06">
And the dialog for performing the split:
<img src="https://atono-test.directus.app/assets/bd83b648-9b7b-4b37-b1f2-053d52e063c6.png?width=1289&amp;height=1033" alt="Feature Riffing Img 07">

I don't own any Anthropic stock, so this is unbiased, but at the time of this article I've found the mockup interaction to work much better with Claude (Sonnet 4.5) than ChatGPT (GPT-5). Claude does a better job analyzing the screenshots I hand it and representing our user interface in the mockups it builds. It generated cleaner, higher-contrast mockups, accurately modeled hierarchical ACs, and retained the full story context from screenshots.
The same operations in ChatGPT required a lot more tuning. The first mockup was nearly invisible because of the lack of contrast, the sample acceptance criteria weren't hierarchical, and it only showed part of the story. I tuned it up a bit, but it still just didn't get to the same place as Claude.
<img src="https://atono-test.directus.app/assets/a82cc05b-60f7-487b-9c25-13f4e9a347b1.png?width=1250&amp;height=1182" alt="Feature Riffing Img 08">
With that said, even imperfect mockups are useful if you call out the gaps during collaboration. Sometimes articulating what doesn't work is as helpful as articulating what does!

Feature riffing with AI doesn't replace product discovery, UX, or engineering collaboration&mdash;it helps me show up better prepared.
A few things I&rsquo;ve learned from doing this regularly:
<ul>
<li dir="ltr" aria-level="1">
Start with the real UI, not a blank canvas. Screenshotting our actual story editing interface gave Claude the context it needed to generate something immediately useful.
</li>
<li dir="ltr" aria-level="1">
Use realistic data. Generic placeholders hide complexity. Real acceptance criteria with actual nesting showed me how selection logic would actually work.
</li>
<li dir="ltr" aria-level="1">
Actually click through everything. That's how I discovered the hierarchical AC problem&mdash;by trying to select a child without its parent.
</li>
<li dir="ltr" aria-level="1">
Ask what else could go wrong. Claude caught the "what if nothing is selected?" edge case I'd completely missed.
</li>
<li dir="ltr" aria-level="1">
Time-box it to 20-30 minutes. This whole session took about 20 minutes. If you're polishing pixels, you've gone too far.
</li>
</ul>
By the time I bring a story to UX and engineering, the team isn't starting from a blank slate. They're reacting, improving, and evolving the idea&mdash;not trying to decode it.
In this case, a 20-minute jam session turned a vague "make ACs selectable" into a well-defined interaction model with clear edge case handling. That's the kind of thinking that used to happen in the third refinement meeting&mdash;now it happens before the first one.
This is where AI shines: not in producing the final design, but in sharpening your understanding of what the design needs to solve.

Keep Your User Stories Alive Hero Img

Most user stories become museum pieces once work starts. Here&rsquo;s what changes when they stay alive.
The first version of a story is usually incomplete. That&rsquo;s not a failure &mdash; it&rsquo;s the job.
You start with just enough detail to size the work and get it into motion. Then the real information shows up: edge cases, unexpected user behavior, implementation constraints, design shifts, and the occasional &ldquo;wait&hellip; we can&rsquo;t actually do that.&rdquo;
But in most development tools, the story body doesn&rsquo;t keep up. It becomes a snapshot of early thinking, frozen in time, while the work evolves everywhere else. Decisions get made in Slack. Context ends up in comment threads. Clarifications live in someone&rsquo;s head. By the time the feature ships, the story often doesn&rsquo;t resemble what was built. Your roadmap becomes a record of good intentions, not the decisions you actually made.
A story might start as something clean and obvious&mdash;&ldquo;process a credit card payment.&rdquo; Mid-build, the team discovers edge cases around failed transactions, adds retry logic, and refines the user-facing messaging. The team&rsquo;s understanding deepens, but the story doesn&rsquo;t.
And if you&rsquo;re leading a product at a scaling org, that drift isn&rsquo;t just annoying. It&rsquo;s expensive. Execution gets faster, but alignment gets harder&mdash;especially as AI speeds up individual output and multiplies downstream review and handoffs.
A living story is the opposite. It&rsquo;s the place your team keeps the truth as it changes: what we built, why it works that way, and what we learned along the way.

Here&rsquo;s the pattern we kept seeing in research conversations: teams start with just enough detail for sizing and planning. Stories mature over time. But once work starts, the &ldquo;truth&rdquo; of what&rsquo;s being built tends to move out of the story and into a dozen other places.
That&rsquo;s manageable when you&rsquo;re small and everyone still remembers the context. But as soon as you scale, it breaks. People rotate teams. More customers have bespoke edge cases. More work happens on live systems where &ldquo;simple changes&rdquo; aren&rsquo;t simple. And suddenly the story becomes the least reliable artifact in the whole process.
That drift is why &ldquo;living stories&rdquo; can&rsquo;t just be a nice idea&mdash;it has to change editing behavior. As Lex, one of our senior developers, put it: &ldquo;In every other tool I&rsquo;ve used, the story body becomes a fossil. In Atono, it stays alive. I actually go back and update stories as we work. That never happened before.&rdquo;
When that information isn&rsquo;t in the story, it doesn&rsquo;t disappear&mdash;it fragments into Slack threads, PR comment chains, and people&rsquo;s memories. That scatter isn&rsquo;t just annoying&mdash;it&rsquo;s expensive. Atlassian&rsquo;s <a href="https://www.atlassian.com/teams/software-development/state-of-developer-experience-2025" target="_blank" rel="nofollow noreferrer noopener">State of Developer Experience 2025</a> research found that about 50% of developers lose more than 10 hours per week to organizational inefficiencies. A lot of that waste isn&rsquo;t &ldquo;too many meetings.&rdquo; It&rsquo;s the simpler, more frustrating work of finding the right information: the clarification, the decision, the edge case, the &ldquo;this is intentional&rdquo; rationale.
Living stories are the opposite bet: the story stays current as the team&rsquo;s understanding changes. Not as a documentation chore&mdash;as a coordination strategy.

The easiest way to understand living stories isn&rsquo;t as a concept. It's a set of moments you&rsquo;ll recognize immediately.
A customer reports something &ldquo;broken.&rdquo; It looks like a bug. Support is escalating. Someone wants it fixed yesterday. Engineering says it's intentional&mdash;changing it would break another workflow that another customer depends on. Now you're in the worst kind of debate: not "should we build this?" but "what did we actually ship, and why?"
If your story fossilized, you're doing archaeology. If it stayed alive, you can trace the decision trail in minutes&mdash;the requirement update, the edge case discovered mid-sprint, the rationale for the behavior, and the flag state at the time.
A new PM joins and needs context fast. Scaling product teams don't fail because they stop building. They fail because they stop remembering. New hires ask the same questions on week two: Where does this behavior come from? What assumptions did we make? What tradeoffs were intentional?
Without living stories, onboarding becomes a calendar of meetings. With living stories, those answers are self-serve&mdash;for humans and for <a href="https://docs.atono.io/changelog/ask-capy-anything-about-your-product" target="_blank" rel="noopener">Ask Capy</a>&mdash;because the story reflects what shipped, not what someone hoped would ship.
A roadmap decision happens after shipping. Most product leadership happens when the sprint is over. That&rsquo;s when you decide: improve, extend, refactor, deprecate, or leave it alone because it&rsquo;s quietly mission-critical. This is where living stories stop being &ldquo;nice documentation&rdquo; and start being leverage: the story stays connected to what&rsquo;s happening now&mdash;not just what happened then.

A living story isn&rsquo;t just editable text. It&rsquo;s a set of design choices that make updating the story safe, worthwhile, and easy enough that people actually do it.
In Atono, living stories work because updating them stays safe, traceable, and worth the effort.
The story keeps a trustworthy trail of how it changed. In many tools, updates end up buried in threads that nobody reads six months later. In Atono, the Activities view captures the evolution of the work as it happens&mdash;requirements shifts, key decisions, scope changes, implementation notes.
Just as importantly, that record stays trustworthy even when work is happening through multiple paths. Activities show where each change came from&mdash;whether it was made in the UI, triggered by an integration, sent through the API, or performed by the MCP server&mdash;and you can filter by source when you need to audit or understand what changed.
That&rsquo;s what keeps a living story from turning into chaos. It remains a trusted system of record, even as automation scales.
<img src="https://atono-test.directus.app/assets/c244db81-e18d-45c4-adc5-7894c184877b.png" alt="A screenshot from the Atono product showing a panel labeled Activities shows the history of a story, including text or media updates, comments made by users, triggers by integrations or APIs, and more. It also shows a Filter By menu that allows filtering by source or type" loading="lazy">
Editing feels safe, so people actually keep stories current. In most systems, people avoid updating stories because it feels risky. You don&rsquo;t want to break the format. You don&rsquo;t want to erase history. You don&rsquo;t want to start an argument.
Version history changes that behavior. When you can review and restore prior versions, updating the story stops feeling like rewriting history and starts feeling like maintaining it. You can tighten acceptance criteria after discovering an edge case, add a note about an implementation constraint, or refine behavior based on customer feedback &mdash; and still know you can roll back if needed.
<img src="https://atono-test.directus.app/assets/28c4e024-a6cf-4de8-a406-9c01a04a2ad9.png" alt="A screenshot from the Atono product showing the version history of a story. It compares current changes with changes made in the past, showing additions, removals, anf restorations" loading="lazy">
Acceptance criteria stay linkable even as they evolve. The original point still stands: &ldquo;See AC #3&rdquo; is meaningless when lists get reordered. Atono gives each acceptance criterion a persistent link, so you can edit, reorder, and nest without breaking references. That&rsquo;s what makes story updates collaborative instead of fragile.
As Lex put it: &ldquo;In other tools, referring to &lsquo;AC 3 of story X&rsquo; felt unreliable&hellip; With Atono, I can freely reference and edit stories while keeping discussions clear and traceable.&rdquo;
<img src="https://atono-test.directus.app/assets/e045aa17-42f1-4c5b-80f2-17738891e6d8.png" alt="A screenshot from the Atono product showing an acceptance criteria entry. The user has clicked a menu on the entry and selects Copy URL" loading="lazy">
And when requirements branch&mdash;because they always do&mdash;splitting a story is a first-class move. You can move selected acceptance criteria into a new story, keep key details carried over, and preserve traceability between the original and the new one. That&rsquo;s how you stay honest about scope without losing context.
<img src="https://atono-test.directus.app/assets/f08951ce-df67-4aca-ad0a-d946e16d0cb0.png" alt="A screenshot from the Atono product showing a user move selected acceptance criteria into a new story with the Split Story feature" loading="lazy">

This is where living stories matter most. Not during sprint planning&mdash;after the sprint ends, when the questions get sharper and the stakes get higher.
&ldquo;Are people actually using this?&rdquo;
&ldquo;Is this behavior a bug, or did we design it this way for a reason?&rdquo;
&ldquo;Should we invest more here next quarter, or move on?&rdquo;
In most tools, stories don&rsquo;t help much with those questions because they stop evolving the moment work starts. The story tells you what you meant to build, not what you shipped&mdash;and definitely not what happened next.
In Atono, the story stays connected to reality.
Feature engagement keeps the story tied to what users are doing. If a story is supposed to represent customer value, the natural follow-up is: are customers actually using what we built?
Feature engagement makes that visible from the story itself, with usage trends over time and breakdowns that help product teams make decisions without opening a separate analytics tool. The Top customers view is especially practical for heads of product: it&rsquo;s a fast way to see who&rsquo;s engaging, who might be best positioned for feedback, and whether adoption is concentrated in one segment or broadly distributed.
<img src="https://atono-test.directus.app/assets/f2e30d6d-09f9-4f4e-b703-aaaa442c9372.png" alt="A screenshot from the Atono product showing a Feature Engagement graph" loading="lazy">
It also helps settle the weekly debate that eats time: &ldquo;Is this worth investing in next quarter?&rdquo; You don&rsquo;t have to guess. You can look at engagement and decide whether to improve, extend, or leave it alone.
And it doesn&rsquo;t require a new engineering project every time. Once the Atono SDK is set up, PMs and other non-technical roles can map real product clicks to a story using the Chrome extension&mdash;so engagement tracking starts without additional developer work, and stays tied to the work that delivered it.
Because feature engagement is configurable per story, it stays useful instead of becoming noise. You can show or hide it depending on what you need, and you can remove mapped actions if someone tracked the wrong click&mdash;so the data stays clean and the story stays focused.
Feature flags keep &ldquo;why&rdquo; and &ldquo;how we released it&rdquo; in the same place. Feature flags are where &ldquo;what did we ship?&rdquo; turns into &ldquo;what&rsquo;s actually live?&rdquo;&mdash;and those are rarely the same thing in a scaling org.
In Atono, feature flags live directly on the story. That means when you&rsquo;re debugging an escalation, reviewing unexpected behavior, or deciding whether something is &ldquo;broken&rdquo; or &ldquo;works as designed,&rdquo; you can see the rollout context right next to the requirements and decision trail.
It&rsquo;s a small change in workflow, but it removes a common failure mode: teams arguing about behavior without realizing they&rsquo;re looking at different environments, customers, or rollout states.
<img src="https://atono-test.directus.app/assets/46e61b32-f08f-42ec-9734-976c90f98bc9.png" alt="A screenshot from the Atono product showing the Feature Flag configuration" loading="lazy">
Following stories keeps leadership attention manageable. You don't need to track everything. You need to track the handful of items that keep resurfacing&mdash;customer escalations, cross-team dependencies, fragile areas of the product, and the projects you already know will come up in exec sync.
Following gives you a lightweight way to keep those items nearby. Updates rise to the top automatically. You don't have to remember where you last saw that story. You don't have to rebuild filters every morning just to get back to "the stuff I'm watching."
And because living stories keep the important updates in the story record&mdash;not buried in a thread&mdash;following becomes a real signal, not just another notification stream.
<img src="https://atono-test.directus.app/assets/b19619cb-5df3-47a3-a6c5-7343370fdb42.png" alt="A screenshot from the Atono product showing the Following panel on the Home screen" loading="lazy">
Ask Capy gets better when living stories are real. <a href="https://docs.atono.io/changelog/ask-capy-anything-about-your-product" target="_blank" rel="noopener">Ask Capy</a> is only as good as the underlying record. If the story fossilized, AI just becomes a faster way to retrieve outdated information&mdash;which is worse than useless, because it sounds confident.
When stories stay alive &mdash; with current acceptance criteria, activity trails, and post-ship context&mdash;Ask Capy becomes a practical way for PMs, support, QA, and engineering to self-serve answers with sources instead of routing everything through the same two experts.
That&rsquo;s the difference between &ldquo;let me find someone who remembers&rdquo; and &ldquo;here&rsquo;s the story that explains it.&rdquo; It means you can delegate context questions with confidence. Your team gets unblocked without waiting for you. The knowledge doesn't bottleneck on the people who were there when decisions were made.

This is what living stories change in practice: fewer interruptions, fewer syncs that exist only to reconstruct decisions, fewer &ldquo;wait, why does it work like that?&rdquo; mysteries turning into meetings.
For product leaders, that&rsquo;s not just nicer workflow hygiene. It&rsquo;s leverage. When context is reliable and self-serve, your team stays unblocked without waiting for you to translate history&mdash;and you get more time back for the decisions only you can make.
Living stories make scaling less punishing for teams.
As output increases&mdash;whether from team growth, faster delivery, or AI-assisted work&mdash;the coordination load grows with it. When the system around the work can't keep up, the team slows down even while everyone feels busy.
Living stories help close that gap by keeping shared understanding in one place, evolving alongside the work instead of trailing behind it. That's what makes scaling feel less like constant re-explaining and more like steady progress.

The difference between fossilization and evolution isn't philosophical. It's operational.
Atono's living-story features aren't trying to turn stories into perfect documents. They're trying to keep your team's truth in one place: what we built, why it works that way, how it changed, what&rsquo;s live, and whether it's being used.
That's the coordination strategy that makes scaling work.

Living stories matter most after shipping &mdash; when context, decisions, and real usage start to diverge.
Atono keeps stories connected to what changed, what shipped, what&rsquo;s live, and how customers are actually using the feature. That&rsquo;s what makes them a reliable system of record as you scale.
Teams of 25 or fewer can start free at <a href="https://atono.io/" target="_blank" rel="noopener">atono.io</a>.

You Didnt Miss Because You Planned Poorly Hero Img

You missed because your planning system wasn&rsquo;t designed to model delivery risk.
I&rsquo;ve sat in too many release reviews that follow the same arc. The roadmap was reasonable. Capacity was discussed. Dependencies were identified. No one felt reckless. And yet, a few weeks later, the release date slips &mdash; not catastrophically, but enough to force scope cuts, reshuffle priorities, and trigger a cascade of downstream changes.
The frustrating part is that the team did plan carefully. This isn&rsquo;t a discipline problem. It&rsquo;s a structural one.
Most planning tools are built to document what you intend to do. They capture scope, assign ownership, and track progress. What they rarely do is continuously test whether the current trajectory still supports the commitment you made. Product leaders aren&rsquo;t evaluated on the quality of their plans. They&rsquo;re evaluated on whether the release ships.
That gap &mdash; between documented intent and probable outcome &mdash; is where surprises live.

A release plan isn&rsquo;t just a schedule of tickets. It&rsquo;s a collection of assumptions.
You&rsquo;re assuming velocity will hold. You&rsquo;re assuming capacity won&rsquo;t shift. You&rsquo;re assuming scope won&rsquo;t quietly expand. You&rsquo;re assuming dependencies will land when expected. You&rsquo;re assuming coordination across teams will behave predictably.
None of those variables are static. Yet most release planning systems treat them as if they are.
That&rsquo;s why retrospectives so often sound the same. Everything looked fine until the last sprint. The work appeared &ldquo;on track&rdquo; until suddenly it wasn&rsquo;t. The deadline didn&rsquo;t move &mdash; reality did.
Reality always does.
The issue isn&rsquo;t unpredictability. The issue is that most planning systems don&rsquo;t treat the plan as a living model of assumptions that need to be tested over time. They show status. They don&rsquo;t project where the release is heading.
There is a meaningful difference between visibility and delivery risk management. Most teams have the first. Far fewer have the second.

As organizations grow, the math becomes more fragile. Multiple teams contribute to the same release. Capacity shifts mid-cycle. A dependency slips by a week and no one updates the aggregate picture. One team absorbs incident work while another overcommits without realizing it.
Most development effort also builds on top of existing systems. Research consistently estimates that between <a style="color: #485aff;" href="https://www.researchgate.net/publication/220719595_Brownfield_Software_Development" target="_blank" rel="noreferrer noopener nofollow">60&ndash;80% of engineering time</a> goes toward modifying and extending existing codebases. Every new commitment inherits years of prior decisions and accumulated complexity, which means delivery risk isn&rsquo;t just about what you&rsquo;re building. It&rsquo;s about what you&rsquo;re building on top of.
Coordination overhead compounds the issue. In the 2024 DX Core 4 report, <a style="color: #485aff;" href="https://getdx.com/research/dx-core-4-2024/" target="_blank" rel="noreferrer noopener nofollow">69% of developers reported losing eight or more hours per week</a> to coordination friction. That is effectively one full working day per engineer, every week, spent aligning rather than shipping.
Now add AI coding tools into the mix. Individual contributors move faster. Stories are drafted quicker. Code lands sooner. But delivery risk does not disappear. In many cases, it increases, because throughput improves while coordination remains unchanged.
You accelerate output. The system evaluating delivery risk stays static.
Speed without projection simply compresses the timeline of the miss.

Most agile planning tools are visibility systems. They show what is assigned, what is in progress, what is complete, and what is blocked. That is necessary. It is not the same as forecasting delivery risk.
Delivery risk lives in the gap between current state and projected outcome.
There is a material difference between asking, &ldquo;What is currently scheduled?&rdquo; and asking, &ldquo;Given historical delivery patterns, current capacity, and remaining scope, how is this release likely to end?&rdquo;
The first question produces a dashboard. The second produces a decision.
When systems only answer the first question, risk surfaces late. A sprint finishes slightly below average velocity. A future sprint is quietly over capacity. A set of stories tied to a release never actually makes it into a sprint. A cross-team dependency pushes work just beyond the target date.
Individually, these shifts seem minor. Collectively, they change the math of the release. But if your system does not continuously project capacity against committed work, you will not see the shift until the burndown chart makes it obvious. By then, your options are limited to cutting scope, moving the date, or absorbing pressure.
None of those feel like strong product leadership. They feel reactive.

Planning is not a documentation exercise. It is a decision system.
The purpose of release planning is not to create a static artifact. It is to maintain a living model of whether your current trajectory aligns with your commitment. That requires projected capacity grounded in real historical delivery data. It requires early signals when future sprints are overloaded. It requires visibility into work that is tied to a release but not actually scheduled. It requires forward projections that show where the release is likely to land, not just where it stands today.
Not every projected risk becomes an issue. But every late surprise started as an early signal that went unexamined. And the earlier your planning system is grounded in shared product context, not just status, the earlier those signals become visible.
When delivery risk is surfaced earlier, leaders have room to re-sequence, rebalance, or make tradeoffs while options still exist. When risk surfaces late, planning turns into explanation.

<a style="color: #485aff;" href="https://atono.io/event/demo-webinar">On Feb 25</a>, our Dev Advocate Dan will walk through how teams are surfacing delivery risk earlier, while there is still time to adjust. No additional process. Just release planning that responds to real delivery patterns instead of static commitments.
If late surprises have become normalized, it is not a planning discipline problem. It is a system design problem &mdash; and it is a solvable one.

See how planning, delivery, and learning stay connected as work moves from idea to shipped feature.

Real Cost of Separate Feature Flag Tools Hero Img

You know that Slack thread &mdash; the one that starts with "Who owns this flag?" and ends three hours later with a rollback and nobody really sure what just happened? That's the hidden cost of separate flag tools.
It's not just the $20-per-seat you're paying LaunchDarkly. It's the developer who skipped a flag because asking felt like filing for a building permit. It's the PM who became a reluctant gatekeeper instead of doing actual product work. It's the feature that could've rolled out safely but went straight to production because setting up the flag was more trouble than it was worth.
Let's put some numbers to this.&nbsp;
Companies with 25&ndash;250 users spend $30,000&ndash;$150,000 annually on feature flag tools alone. Add hidden costs like context switching, restricted access, and flag debt, and that number doubles. Your team isn't slow because they aren't skilled &mdash; it's because your tools think they're more important than your people.

<img src="https://atono-test.directus.app/assets/e4496bea-257c-4cc9-8f70-cfab3bf2501c.png?width=1432&amp;height=886" alt="This is a bar chart comparing costs between a ">
Last month, a VP of Product at a 75-person SaaS company showed me their tool stack:
<ul>
<li>LaunchDarkly: $20/user</li>
<li>Jira: $14/user</li>
<li>Amplitude: $12/user</li>
</ul>
Total: $41,400/year for just these three tools.
But the real cost? Developers weren't using feature flags.
&ldquo;We limit flag access to product managers. The licensing gets expensive, and someone needs to clean them up.&rdquo;
So developers shipped directly to production and hoped for the best &mdash; not because they wanted to, but because the alternative involved too many tools, too many clicks, and too many conversations that shouldn't need to happen.

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